Stephen F. Austin State University

Schedule of Deadlines

Academic Affairs Schedule of Deadlines 2016/2017

September 2016
1st - Jan 15

Program Review * - Conduct self-study of all programs in the academic department following Academic Program Review (A-64)

and THECB Graduate Program Review Guidelines (Dr. Brunson)

9 Signed faculty contracts due to PROVOST
9 Summary of Professional Development & Instructional Capital Expenditure for year (email to brewersj@sfasu.edu)
14 Policy Revisions due for October Board Meeting
22 Faculty workload and course data updates due in student system for Fall 2016 (Karyn Hall)
26 One-year and triennial on-line evaluations* open for deans', chairs and directors
26 Board items due for November meeting
28 Schedule of Classes for Spring 2017 due to DEANS
October 2016
3 Program Review * - Identify external reviewer/s as required by policy A-64 and THECB and submit recommendation to ACADEMIC DEAN
3 Schedule of classes available on line (Lynda Langham)
17 Request from Provost to deans to initiate faculty development leave proposals for 2017/2018.
17

Academic Program Assessment Coordinators submit Academic Program Assessment Reports in TracDat

Chairs/Directors and Deans submit Educational Support Unit Assessment Reports in TracDat

Directors and Vice Presidents submit Administrative Support unit Assessment Reports in TracDat (Larry King)

17 One-year and triennial on-line valuations CLOSED for deans', chairs and directors
21 New degree programs/Distance Ed Programs/Off Campus Programs due to Associate Provost
24 Report any classroom or laboratory inventory changes (chairs, equipment etc.) for Spring 2016 to JOHN CALAHAN
26 Deans & Chairs review General Bulletin 8:00 a.m. - 5:00 p.m. (Austin 101)
27 Deans & Chairs review General Bulletin 8:00 a.m. - 5:00 p.m. (Austin 101)
28 Deans & Chairs review General Bulletin 8:00 a.m. - 5:00 p.m. (Austin 101)
30 Nominations for Minnie Stevens Piper Foundation Distinguished Professorship Award to PROVOST
31 First Review of General Bulletin (grad and undergrad) by college designee, making necessary changes
November 2016
1 Program Reviews - Dean of the college will select one/two external reviews as per procedures and make appropriate arrangements
4 New or revised course fee or lab fee requests from college deans to DR. BRUNSON
14 Workload reassignment requests SUMMARY for Spring 2017 to PROVOST
14 Summary report by deans of individuals approved for outside employment to PROVOST
14-18 Spring Early Registration (Lynda Langham)
16 Faculty development leave applications for 2017/2018 to DEAN
21 Last day for updating on-line faculty activity reports for 2015/2016
21 Second Review of General Bulletin changes by dean
28 Applications for faculty development leaves 2017/2018 due to PROVOST
December 2016
1 Requests for Space Modification or Design (SMD) due to Space Modification Committee for work to be considered in the current fiscal year submitted. (John Calahan)
1 Course fees submitted from Provost to BUDGET DIRECTOR
5 FINAL review of General Bulletin 8:00 a.m. - 5:00 p.m. (Austin 101)
6 FINAL review of General Bulletin 8:00 a.m. - 5:00 p.m. (Austin 101)
7 FINAL review of General Bulletin 8:00 a.m. - 5:00 p.m. (Austin 101)
9 Requests for all new positions for 2017/2018 from deans to PROVOST(submit in memo format)
9 Policy Revisions due for January Board Meeting
16 Report classrooms and class laboratories to be removed from the active teaching inventory for Fall 2017 to JOHN CALAHAN
19 Workload reassignment outcome results for Fall 2016 to PROVOST
19 Complete online application to add course to the core (effective 2017/2018)
19 All grades for Fall 2016 to be entered online
21 All undergraduate curriculum changes due to undergraduate curriculum committee Via PROVOST office for approval at April 2017 board meeting
21 All graduate curriculum changes to Graduate Council, via PROVOST office
January 2017
9 Board items due for January Board Meeting
8 Final classroom and lab assignments for Spring 2017 term finalized
16 Program Review - Draft report of self-study document electronically sent to college dean from academic department
30 Begin "priority" room and instructor assignments for fall 2017 (deadline coincides with registrar's calendar)
February 2017
1 Completed staff evaluations due to PROVOST
2 Program Review - Self-study document sent to external reviewer/s
3 Course data updates due in student system for spring 2017
6 Chair's recommendations for Teaching Excellence Awards sent to deans
15 Schedule of classes for Maymester, Summer I, Summer II and Fall 2017 due to deans (Lynda Langham)
15 Requests for Space Modification or Design (SMD) due to Space Modification Committee for work to be considered in next fiscal year. (John Calahan)
17 Faculty workload updates due in student system for spring 2017
22 Recommendations from deans regarding promotion and tenure for 2017/2018 to PROVOST
22 Dean's recommendations for Teaching Excellence Awards sent to Provost
27 Faculty development leave recommendations due from committee to PROVOST
27 Regents Professor nominee recommendations and portfolios due to PROVOST
28 Policy Revisions due for April Board Meeting
28 Estimated Income Budget worksheets from deans and director to Provost
28 Administrative evaluations to PROVOST
28 Schedule of classes for Maymester, Summer 1, Summer 11 and Fall 2017 available online
March 2017
3 Summer budget due to PROVOST from deans
3 Workload reassignment requests SUMMARY for Fall 2017 to PROVOST
7 Undergraduate curriculum changes for 2017/2018 from Undergraduate Curriculum Committee to PROVOST
7 Graduate curriculum changes for 2017/2018 from Graduate Council to PROVOST
8 Summer budget due to Budget Director from PROVOST
9 Regents Professor recommendations from committee to PROVOST
9 Names of teaching excellence recipients from each college to PROVOST
22 Board items due for April Board Meeting to PROVOST
27 Tenure and promotion recommendations from Provost to PRESIDENT
31

Physical inventory due

April 2017
3 Program Reviews: Self-study committee, department chair and dean make final recommendations based one external review.
14 Completed Program Review document electronically submitted to Provost.
May 2017
May 16 - June 16 Program Review: provost meets with dean/department chair or representatives to discuss implementation plan
30 Workload reassignment outcome reports for Spring 2017 to PROVOST
June 2017
12 Policy Revisions due for July Board Meeting
26 Board items due for July Board Meeting to PROVOST
30 Deans submit College Level Reporting Unity Report in TracDat (Larry King)
July 2017
1 Provost submits graduate Program Reviews electronically to THECB
10 Report any classroom or laboratory inventory changes (chairs, equipment, etc) for Fall 2017 to JOHN CALAHAN
10 Submit updated classroom scheduling preference worksheets for Fall 2017 to JOHN CALAHAN
August 2017
1 Requests for furniture ONLY are due to Space Modification Committee and are subject to end-of-year requisition deadlines (John Calahan)
September 2017
1 Final Program Review and Final Recommendation document electronically forwarded to the Office of Institutional Research (sfa_ir@sfasu.edu) with copy to appropriate college