Stephen F. Austin State University

Schedule of Deadlines

Academic Affairs Schedule of Deadlines 2017/2018

September 2017
1st - Jan 15

Program Review * - Conduct self-study of all programs in the academic department following Academic Program Review (A-64)

and THECB Graduate Program Review Guidelines (Dr. Brunson)

August 29 - Sep 12 Spring 18 course Offering Analysis (Platinum Analytics)
11 Faculty data management updates due in Banner for Fall 2017.(Karyn Hall)
4 Signed faculty contracts due to PROVOST
11 Summary of Professional Development & Instructional Capital Expenditure for year (email to brewersj@sfasu.edu)
18 Course Offering Analysis results delivery
18 Policy Revisions due for October Board Meeting
18 Course sections updates due in Banner for Fall 2017. Faculty teaching load credits automatically loaded for each faculty/course section for Fall 2017. Reports emailed to faculty data managers for review and action as needed. (Karyn Hall)
14 - 28 Department level schedule refinement as required/desired
25 Faculty teaching load credit updates (as applicable)for course sections due in Banner for Fall 2017.(Karyn Hall)
25 One-year and triennial on-line evaluations* open for deans', chairs and directors
26 Board items due for November meeting
28 Schedule of Classes for Spring 2018 due to DEANS
October 2017
2 Program Review * - Identify external reviewer/s as required by policy A-64 and THECB and submit recommendation to ACADEMIC DEAN
2 Schedule of classes available on line (Lynda Langham)
16 Request from Provost to deans to initiate faculty development leave proposals for 2018/2019.
23 Nominations for Minnie Stevens Piper Foundation Distinguished Professorship Award to PROVOST
23 One-year and triennial on-line valuations CLOSED for deans', chairs and directors
23 New degree programs/Distance Ed Programs/Off Campus Programs due to Associate Provost
25 Report any classroom or laboratory inventory changes (chairs, equipment etc.) for Spring 2018 to JOHN CALAHAN
31 College/Department room scheduling cut-off
November 2017
1

Academic Program Assessment Coordinators submit Academic Program Assessment Program Reports in TracDat.

Deans submit Educational Support Unit Assessment Reports in TracDat.

Directors and Vice Presidents submit Administrative Support unit Assessment Reports in TracDat.

1 Program Reviews - Dean of the college will select one/two external reviews as per procedures and make appropriate arrangements
6 New or revised course fee or lab fee requests from college deans to DR. BRUNSON
10 Classroom assignments published in Banner
17 Workload reassignment requests SUMMARY for Spring 2018 to PROVOST
13-17 Spring Early Registration (Lynda Langham)
22 Deans & Chairs review General Bulletin 8:00 a.m. - 5:00 p.m. and submit changes (Austin 101)
23 Deans & Chairs review General Bulletin 8:00 a.m. - 5:00 p.m. and submit changes (Austin 101)
27 Faculty development leave applications for 2018/2019 to DEAN
27 Second Review of General Bulletin changes by dean
30 Applications for faculty development leaves 2018/2019 due to PROVOST
December 2017
1 Requests for Space Modification or Design (SMD) due to Space Modification Committee (i.e. Dean Review/Approval) for work to be considered in the current or next fiscal year.
1 Course fees submitted from Provost to BUDGET DIRECTOR
6 FINAL review of General Bulletin 8:00 a.m. - 5:00 p.m. (Austin 101)
7 FINAL review of General Bulletin 8:00 a.m. - 5:00 p.m. (Austin 101)
8 FINAL review of General Bulletin 8:00 a.m. - 5:00 p.m. (Austin 101)
11 Requests for all new positions for 2018/2019 from deans to PROVOST(submit in memo format)
11 Policy Revisions due for January Board Meeting
18 Report classrooms and class laboratories to be removed from the active teaching inventory for Fall 2018 to JOHN CALAHAN
18 Complete online application to add course to the core (effective 2018/2019)
19 All grades for Fall 2017 to be entered online
20 All undergraduate curriculum changes due to undergraduate curriculum committee Via PROVOST office for approval at April 2018 board meeting
20 All graduate curriculum changes to Graduate Council, via PROVOST office
January 2018
9 Board items due for January Board Meeting
15 Program Review - Draft report of self-study document electronically sent to college dean from academic department
16 Last day to complete online Faculty Activity Report
25 Faculty data management updates due in Banner for Spring 2018. (Karyn Hall)
February 2018
2 Completed staff evaluations due to PROVOST
2 Course sections updates due in Banner for Spring 2018. Faculty teaching load credits automatically loaded for each faculty/course section for Spring 2018. After data load, reports are emailed to faculty data managers for review and action as needed. (Karyn Hall)
5 Program Review - Self-study document sent to external reviewer/s
7 Chair's recommendations for Teaching Excellence Awards sent to deans
15 Post Tenure reviews due to Deans office.
16 Faculty teaching load credit updates (as applicable) for course sections due in Banner for Spring 2018. (Karyn Hall)
16 Schedule of classes for Maymester, Summer I, Summer II and Fall 2018 due to deans (Lynda Langham)
26 Recommendations from deans regarding promotion and tenure for 2018/2019 to PROVOST
26 Dean's recommendations for Teaching Excellence Awards sent to Provost
27 Faculty development leave recommendations due from committee to PROVOST
27 Regents Professor nominee recommendations and portfolios due to PROVOST
28 Policy Revisions due for April Board Meeting
28 Administrative evaluations to PROVOST
28 Schedule of classes for Maymester, Summer 1, Summer 11 and Fall 2018 available online
March 2018
3 Summer budget due to PROVOST from deans
3 Workload reassignment requests SUMMARY for Fall 2018 to PROVOST
5 Departments complete room assignments for Fall 2018.
8 Undergraduate curriculum changes for 2018/2019 from Undergraduate Curriculum Committee to PROVOST
8 Graduate curriculum changes for 2017/2018 from Graduate Council to PROVOST
8 Summer budget due to Budget Director from PROVOST
9 Regents Professor recommendations from committee to PROVOST
9 Names of teaching excellence recipients from each college to PROVOST
26 Board items due for April Board Meeting to PROVOST
26 Estimated Income Budget worksheets from deans and directors to Provost
27 Tenure and promotion recommendations from Provost to PRESIDENT
31

Physical inventory due

April 2018
2 Program Reviews: Self-study committee, department chair and dean make final recommendations based one external review.
14 Completed Program Review document electronically submitted to Provost.
16 Faculty evaluations due for FALL 2016 AND calendar year Jan 1 - Dec 31, 2017.
16 - 20 Symposium on Arts and Research Week (SOAR)
May 2018
May 1 Post Tenure recommendations due to Provost office from Deans
May 14 - June 18 Program Review: provost meets with dean/department chair or representatives to discuss implementation plan
June 2018
12 Policy Revisions due for July Board Meeting
26 Board items due for July Board Meeting to PROVOST
July 2018
2 Provost submits graduate Program Reviews electronically to THECB
9 Report any classroom or laboratory inventory changes (chairs, equipment, etc) for Fall 2018 to JOHN CALAHAN
9 Submit updated classroom scheduling preference worksheets for Fall 2018 to JOHN CALAHAN
August 2018
1 Requests for furniture ONLY are due to Space Modification Committee and are subject to end-of-year requisition deadlines (John Calahan)
September 2018
3 Final Program Review and Final Recommendation document electronically forwarded to the Office of Institutional Research (sfa_ir@sfasu.edu) with copy to appropriate college