Stephen F. Austin State University

Schedule of Deadlines

Academic Affairs Schedule of Deadlines 2014/2015

August 2014
18 Rolled schedule available to departments (Lynda Langham)
22 Signed faculty contracts due to DEAN
29 Signed faculty contracts due to PROVOST
September 2014
1 Updated syllabi for Fall 2014 due
1st - Jan 15

Program Review * - Conduct self-study of all programs in the academic department following Academic Program Review (A-64)

and THECB Graduate Program Review Guidelines (Dr. Brunson)

12 Policy Revisions due for October Board Meeting
19 Schedule of Classes for Spring 2015 due to DEANS
22 Faculty workload and course data updates due in student system for Fall 2014 (Karyn Hall)
24 One-year and triennial on-line evaluations* open for deans', chairs and directors
26 Board items due for October meeting
October 2014
1 Program Review * - Identify external reviewer/s as required by policy A-64 and THECB and submit recommendation to ACADEMIC DEAN
1 Core Assessment Coordinators submit Core Assessment Reports for Spring of the previous academic year in TracDat.
1 Schedule of classes available on line (Lynda 0Langham)
6 Report any inventory removals or changes of priority classrooms (110/210) for fall 2014 to JOHN CALAHAN
13 Request from Provost to deans to initiate faculty development leave proposals for 2015/2016
15 One-year and triennial on-line evaluations CLOSED for deans', chairs and directors
15

Academic Program Assessment Coordinators submit Academic Program Assessment Reports in TracDat

Chairs/Directors and Deans submit Educational Support Unit Assessment Reports in TracDat

Directors and Vice Presidents submit Administrative Support unit Assessment Reports in TracDat (Larry King)

22 Deans & Chairs review General Bulletin 8:00 a.m. - 5:00 p.m. (Austin 101)
23 Deans & Chairs review General Bulletin 8:00 a.m. - 5:00 p.m. (Austin 101)
24 Deans & Chairs review General Bulletin 8:00 a.m. - 5:00 p.m. (Austin 101)
30 Nominations for Minnie Stevens Piper Foundation Distinguished Professorship Award to PROVOST
30 First Review of General Bulletin (grad and undergrad) by college designee, making necessary changes
November 2014
1 Program Reviews - Dean of the college will select one/two external reviews as per procedures and make appropriate arrangements
3 Workload reassignment requests for Spring 2015 to PROVOST
3 New or revised course fee or lab fee requests from college deans to DR. BRUNSON
7 Summary report by deans of individuals approved for outside employment to PROVOST
10-14 Spring Early Registration (Lynda Langham)
12 FINAL review of General Bulletin 8:00 a.m. - 5:00 p.m. (Austin 101)
13 FINAL review of General Bulletin 8:00 a.m. - 5:00 p.m. (Austin 101)
14 FINAL review of General Bulletin 8:00 a.m. - 5:00 p.m. (Austin 101)
14 Faculty development leave applications for 2015/2016 to DEAN
14 Last day for updating on-line faculty activity reports for 2013/2014
20 Second Review of General Bulletin changes by dean
24 Applications for faculty development leaves 2015/2016 due to PROVOST
December 2014
1 Requests for Space Modification or Design (SMD) due to Space Modification Committee for work to be considered in the current fiscal year submitted. (John Calahan)
1 Course fees submitted from Provost to BUDGET DIRECTOR
2 Requests for all new positions for 2015/2016 from deans to PROVOST
5 Policy Revisions due for January Board Meeting
12 Report classrooms and class laboratories to be removed from the active teaching inventory for Fall 2015 to JOHN CALAHAN
16 Workload reassignment outcome results for Fall 2014 to PROVOST
17 Submit classroom preference worksheets for Fall 2015 to JOHN CALAHAN
17 All undergraduate curriculum changes due to undergraduate curriculum committee Via PROVOST office for approval at April 2013 board meeting
17 All graduate curriculum changes to Graduate Council, via PROVOST office
January 2015
7 Board items due for January Board Meeting
15 Program Review - Draft report of self-study document electronically sent to college dean from academic department
29 Faculty workload and course data updates due in student system for spring 2015
27 Updated syllabi for Spring 2015 due
30 Completed staff evaluations to PROVOST
February 2015
2 Program Review - Self-study document sent to external reviewer/s
13 Schedule of classes for Maymester, Summer I, Summer II and Fall 2015 due to deans (Lynda Langham)
15 Requests for Space Modification or Design (SMD) due to Space Modification Committee for work to be considered in next fiscal year. (John Calahan)
18 Recommendations from deans regarding promotion and tenure for 2015/2016 to PROVOST
23 Dean's recommendations for Teaching Excellence Awards sent to Provost
25 Faculty development leave recommendations due from committee to PROVOST
25 Regents Professor nominee recommendations and portfolios due to PROVOST
27 Policy Revisions due for April Board Meeting
27 Administrative evaluations to PROVOST
28 Schedule of classes for Maymester, Summer 1, Summer 11 and Fall 2015 available online
March 2015
1 Core Assessment Coordinators submit Core Assessment Reports for Fall of the current academic year in TracDat (Larry King)
3 Workload reassignment requests for Fall 2015 to PROVOST
3 Undergraduate curriculum changes for 2015/2016 from Undergraduate Curriculum Committee to PROVOST
3 Graduate curriculum changes for 2015/2016 from Graduate Council to PROVOST
20 Board items due for April Board Meeting to PROVOST
25 Tenure and promotion recommendations from Provost to PRESIDENT
31

Physical inventory due

April 2015
1 Program Review: Self-study committee, department chair and dean make final recommendations based on external review
15 Completed Program Review document electronically submitted to PROVOST (brewersj@sfasu.edu)
April 15 - May 15 University Program Review committee reviews completed document and holds possible consultation with department chair/representatives and dean
May 2015
15 Program Review: Draft recommendation report from University Program Review Committee to PROVOST, DEAN and DEPARTMENT CHAIR
May 15 - June 15 Program Review: provost meets with dean/department chair or representatives to discuss implementation plan
30 Workload reassignment outcome reports for Spring 2015 to PROVOST
June 2015
10 College Work Study and Estimated Income Budget worksheets due from deans and directors to PROVOST
12 Policy Revisions due for July Board Meeting
26 Board items due for July Board Meeting to PROVOST
30 Deans submit College Level Reporting Unity Report in TracDat (Larry King)
July 2015
1 Provost submits graduate Program Reviews electronically to THECB
August 2015
Requests for furniture ONLY are due to Space Modification Committee and are subject to end-of-year requisition deadlines (John Calahan)
September 2015
1 Final Program Review and Final Recommendation document electronically forwarded to the Office of Institutional Research (sfa_ir@sfasu.edu) with copy to appropriate college

Program Review Schedule

Triennial Evaluation Schedule