Stephen F. Austin State University

Schedule of Deadlines

Academic Affairs Schedule of Deadlines 2019/2020

August 2019
1 request for furniture only are due to Space Modification Committee
August 31 Signed faculty contracts due back to deans
September 2019
1st - Jan 15

Program Review * - Conduct self-study of all programs in the academic department following Academic Program Review (A-64)

and THECB Graduate Program Review Guidelines (Dr. Guidry)

2 Final Program Review and final recommendation document electronically forwarded to the Office of Institutional Research sfa_ir@sfasu.edu with copy to appropriate college
August 26 - Sep 13 Spring 20 course Offering Analysis (Platinum Analytics)
10 Faculty data management updates due in Banner for Fall 2019.(Karyn Hall)
2 Syllabus and CV must be uploaded for classes offered Fall 2019 (7 days after 1st class day)
6 Signed faculty contracts due to PROVOST
16 Course Offering Analysis results delivery
16 Policy Revisions due for October Board Meeting
16 Course sections updates due in Banner for Fall 2019. Faculty teaching load credits automatically loaded for each faculty/course section for Fall 2018. Reports emailed to faculty data managers for review and action as needed. (Karyn Hall)
16-27 Department level schedule refinement as required/desired
24 Faculty teaching load credit updates (as applicable)for course sections due in Banner for Fall 2019.(Karyn Hall)
23 One-year and triennial on-line evaluations* open for deans', chairs and directors
26 Board items due for November meeting
27 Schedule of Classes for Spring 2020 due to DEANS
October 2019
2 Program Review * - Identify external reviewer/s as required by policy A-64 and THECB and submit recommendation to ACADEMIC DEAN
2 Schedule of classes available on line (Lynda Langham)
14 Request from Provost to deans to initiate faculty development leave proposals for 2020/2021.
21 Nominations for Minnie Stevens Piper Foundation Distinguished Professorship Award to PROVOST
23 One-year and triennial on-line valuations CLOSED for deans', chairs and directors
25 Report any classroom or laboratory inventory changes (chairs, equipment etc.) for Spring 2020 to JOHN CALAHAN
31 College/Department room scheduling cut-off
November 2019
4 Requests for outside employment for academic year 2019-2020 due to Provost
4

Academic Program Assessment Coordinators submit Academic Program Assessment Program Reports in TracDat.

Deans submit Educational Support Unit Assessment Reports in TracDat.

Directors and Vice Presidents submit Administrative Support unit Assessment Reports in TracDat.

4 Program Reviews - Dean of the college will select one/two external reviews as per procedures and make appropriate arrangements
5 New or revised course fee or lab fee requests from college deans to DR. GUIDRY
11 Classroom assignments published in Banner
18 Workload reassignment requests SUMMARY for Spring 2020 to PROVOST
11-15 Spring Early Registration (Lynda Langham)
22 Faculty development leave applications for 2020/2021 to DEAN
December 2019
2 Applications for faculty development leaves 2020/2021 due electronically to Provost
2 Requests for Space Modification or Design (SMD) due to Space Modification Committee (i.e. Dean Review/Approval) for work to be considered in the current or next fiscal year.
2 Course fees submitted from Provost to BUDGET DIRECTOR
9 Requests for all new positions for 2020/2021 from deans to PROVOST(submit in memo format)
9 Policy Revisions due for January Board Meeting
16 Report classrooms and class laboratories to be removed from the active teaching inventory for Fall 2019 to JOHN CALAHAN
16 Complete online application to add course to the core (effective 2020/2021)
18 All undergraduate curriculum changes due to undergraduate curriculum committee Via PROVOST office for approval at April 2020 board meeting (except for TCCNS process due May 24)
18 All graduate curriculum changes to Graduate Council, via PROVOST office (except for TCCNS process due May 24)
January 2020
9 Board items due for January Board Meeting
13 Capital Budget Requests due to Academic Affairs collinsad2@sfasu.du
13 Program Review - Draft report of self-study document electronically sent to college dean from academic department
15 Nominations for Regents Scholar due to Office of Provost (see policy 7.24)
15 Last day to complete online Faculty Activity Report FOR FACULTY
20 Course Fee Approval Forms for ALL 2019/2020 course fees from each unit head due to Provost
30 Syllabus and CV must be uploaded for all classes offered in Spring Semester (7 days after 1st class day)
27 Faculty data management updates due in Banner for Spring 2020 (Karyn Hall)
29 Completed staff evaluations due to PROVOST
31 Capital Requests due to Budget Office
February 2020
4 Course sections updates due in Banner for Spring 2020 Faculty teaching load credits automatically loaded for each faculty/course section for Spring 2020.After data load, reports are emailed to faculty data managers for review and action as needed. (Karyn Hall)
5 Program Review - Self-study document sent to external reviewer/s
6 Chair's recommendations for Teaching Excellence Awards sent to deans
14 Nominations for Regents Professor due to Provost
17 Faculty teaching load credit updates (as applicable) for course sections due in Banner for Spring 2020 (Karyn Hall)
17 Dossiers for Regents Scholar nominees due to Office of Provost
17 Staff reclassifications due to Provost
17 Schedule of classes for Maymester, Summer I, SummerII and Fall 2020 due to deans (Lynda Langham)
24 Provost office will form committee to review Regents Scholar Portfolios.
24 Recommendations from deans regarding promotion and tenure for 2020/2021 to PROVOST
24 Dean's recommendations for Teaching Excellence Awards sent to Provost
28 Faculty development leave recommendations due from committee to PROVOST
28 Policy Revisions due for April Board Meeting
28 Schedule of classes for Maymester, Summer 1, Summer 11 and Fall 2020 available online
March 2020
4 Summer budget due to PROVOST from deans
4 Workload reassignment requests SUMMARY for Fall 2020 to PROVOST
5 Departments complete room assignments for Fall 2019.
9 Recommendation made to president for Regents Scholar 2021 (to be approved at April board meeting)
9 Undergraduate curriculum changes for 2020/2021 from Undergraduate Curriculum Committee to PROVOST
9 Graduate curriculum changes for 2020/2021 from Graduate Council to PROVOST
10 Summer budget due to Budget Director from PROVOST
26 Board items due for April Board Meeting to PROVOST
26 Estimated Income Budget worksheets from deans and directors to Provost
25 Tenure and promotion recommendations from Provost to PRESIDENT
31

Physical inventory due

April 2020
2 Program Reviews: Self-study committee, department chair and dean make final recommendations based one external review.
15 Completed Program Review document electronically submitted to Provost.
15 Faculty evaluations due for calendar year Jan 1 - Dec 31, 2019 FROM DEANS
May 2020
May 4 Post Tenure recommendations due to Provost office from Deans
May 11- June 15 Program Review: provost meets with dean/department chair or representatives to discuss implementation plan
June 2020
12

Academic Program Assessment Coordinators submit Academic Program Assessment Reports in TracDat.

Deans submit Educational Support Unit Assessment Reports in TracDat.

Directors and Vice Presidents submit Administrative Support unit Assessment Reports in TracDat.

12 Policy Revisions due for July Board Meeting
26 Board items due for July Board Meeting to PROVOST
July 2020
2 Provost submits graduate Program Reviews electronically to THECB
9 Report any classroom or laboratory inventory changes (chairs, equipment, etc) for Fall 2020 to JOHN CALAHAN
9 Submit updated classroom scheduling preference worksheets for Fall 2019 to JOHN CALAHAN