Stephen F. Austin State University

Schedule of Deadlines

Academic Affairs Schedule of Deadlines 2013/2014

August 2013
23 Signed faculty contracts due to DEAN
28 Signed faculty contracts due to PROVOST
September 2013
1st - Jan 15 Program Review * - Conduct self-study of all programs in the academic department following Academic Program Review (A-64) and THECB Graduate Program Review Guidelines
6 Detailed list of expenditures for professional development/HEAF/CWS to PROVOST for previous year
11 Faculty workload and course data updates due in student system for Fall 2013
12 Policy Revisions due for October Board Meeting
16 Academic Program Assessment report due in TRACDAT
20 One-year and triennial on-line evaluations * open for deans', chairs and directors
20 Board items due for October meeting
October 2013
1 Program Review * - Identify external reviewer/s as required by policy A-64 and THECB and submit recommendation to ACADEMIC DEAN
1 Core Assessment Coordinators submit Core Assessment Reports for Spring of the previous academic year in TracDat.
4 Schedule of Calsses for Spring 2014 due to DEANS
8 Process initiated by chairs & directors for departmental review of graduate & undergraduate Curriculum changes for 2014/2015
4 Report any inventory removals or changes of priority classrooms (110/210) for fall 2013 to KARYN HALL
10 Request from Provost to deans to initiate faculty development leave proposals for 2014/2015
11 One-year and triennial on-line evaluations CLOSE for deans', chairs and directors
10 Final date for changes to Schedule of Classes Spring 2014 and submit to REGISTRAR
15

Academic Program Assessment Coordinators submit Academic Program Assessment Reports in TracDat

Chairs/Directors and Deans submit Educational Support Unit Assessment Reports in TracDat

Directors and Vice Presidents submit Administrative Support unit Assessment Reports in TracDat

30 Nominations for Minnie Stevens Piper Foundation Distinguished Professorship Award to PROVOST
30 First Review of General Bulletin by college designee, making necessary changes
31 First Review of General Bulletin by college designee, making necessary changes
November 2013
1 First Review of General Bulletin by college designee, making necessary changes
1 Program Review - Dean of the collect will select one/two external reviews as per procedures and make appropriate arrangements
1 Workload reassignment requests for Spring 2014 to PROVOST
7 New or revised course fee or lab fee requests from college deans to DR. BRUNSON
8 Summary report by deans of individuals approved for outside employment to PROVOST
15 Faculty development leave applications for 2014/2015 to DEAN
15 Last day for updating on-line faculty activity reports for 2012/2013
19 Second Review of General Bulletin changes by dean
20 Second Review of General Bulletin changes by dean
23 Applications for faculty development leaves 2014/2015 due to PROVOST
December 2013
1 Course fees submitted from Provost to BUDGET DIRECTOR
2 Requests for all new positions for 2014/2015 from deans to PROVOST
5 Policy Revisions due for January Board Meeting
16 Workload reassignment outcome results for Fall 2013 to PROVOST
17 All undergraduate curriculum changes due to undergraduate curriculum committee Via PROVOST office for approval at April 2013 board meeting
17 Graduate curriculum changes to Graduate Council, via PROVOST office
January 2014
3 Board items due for January Board Meeting
15 Program Review - Draft report of self-study document electronically sent to college dean from academic department
27 Begin "priority" room and instructor assignments for fall 2014 (deadline coincides with registrar's calendar)
29 Faculty workload and course data updates due in student system for spring 2014
31 Completed staff evaluations to PROVOST
February 2014
1 Program Review - Self-study document sent to external reviewer/s
17 Recommendations from deans regarding promotion and tenure for 2014/2015 to PROVOST
17 Administrative evaluations to PROVOST
17 Dean's recommendations for Teaching Excellence Awards sent to Provost
25 Faculty development leave recommendations due from committee to PROVOST
24 Regents Professor nominee recommendations and portfolios due to PROVOST
27 Policy Revisions due for April Board Meeting
28 Schedule of classes for Maymester, Summer 1, Summer 11 and Fall 2014 available online
March 2014
3 Workload reassignment requests for Fall 2014 to PROVOST
3 Undergraduate curriculum changes for 2014/2015 from Undergraduate Curriculum Committee to PROVOST
3 Graduate curriculum changes for 2014/2015 from Graduate Council to PROVOST
5 Regents Professor recommendations from committee to PROVOST
20 Board items due for April Board Meeting T
25 Tenure and promotion recommendations from Provost to PRESIDENT
31

Physical inventory due

April 2014
1 Program Review: Self-study committee, department chair and dean make final recommendations based on external review
15 Completed Program Review document electronically submitted to PROVOST (brewersj@sfasu.edu)
April 15 - May 15 University Program Review committee reviews completed document and holds possible consultation with department chair/representatives and dean
25 Core Assessment Coordinators submit Core Assessment Reports for Fall of the current academic year in TracDat
May 2014
15 Program Review: Draft recommendation report from University Program Review Committee to PROVOST, DEAN and DEPARTMENT CHAIR
May 15 - June 15 Program Review: provost meets with dean/department chair or representatives to discuss implementation plan
30 Workload reassignment outcome reports for Spring 2014 to PROVOST
June 2014
10 Collee Work Study and Estimated Income Budget worksheets due from deans and directors to PROVOST
12 Policy Revisions due for July Board Meeting
26 Board items due for July Board Meeting
30 Deans submit College Level Reporting Unity Report in TracDat
July 2014
1 Provost submits graduate Program Reviews electronically to THECB
September 2014
1 Final Program Review and Final Recommendation document electronically forwarded to the Office of Institutional Research (sfa_ir@sfasu.edu) with copy to appropriate college

Program Review Schedule

Triennial Evaluation Schedule