Stephen F. Austin State University


Campus Recreation Patron Policies and Procedures

Policies have been designed to ensure safety of all Campus Recreation members and to maintain the facility in a clean and sanitary fashion. All members are expected to comply with the various facility policies. Failure to comply may result in disciplinary action that can then lead to a loss of privileges.

Facility Policies

Pool Policies
Outdoor Pool Policies

HPE Natatorium (Indoor Pool) Policies

General Access Policies
  • All patrons must provide a valid SFA ID to use the facility. Validation is assessed by the magnetic stripe on your ID, not the validation sticker on your card. The software could state someone is not valid for multiple reasons. Please see a Operations Manager or the Facility GA/Assistant Director if a problem cannot be solved.

  • Youth members 16 years of age and above may use the facility without an adult. Driver's license may be used to verify age. These youth members can also use the facility during all normal operating hours.

  • Children under the age of 16 years must be supervised by an adult at all times while in the facility. They are only allowed in the facility during Family Hours which are 5pm Friday through Sunday at 8 p.m. (during regular hours Fall & Spring semester), both summer semesters, or any time that classes are not in session (break periods).

  • Children 5-15 years of age can participate in any activity area except for the weight room and cardio floor. Children under 5 years of age may not participate in any activity area and are limited to activities at the Outdoor Pool / Courtyard and track.

Guest Passes
  • Student and Faculty/Staff members can sponsor a guest's entrance into the Student Recreation Center for $10 per day. Alumni members can sponsor a guest's entrance into the Student Recreation Center for $10 per day.
  • Members are allowed to sponsor up to six guests per day. Anyone wanting to sponsor more than six guests must obtain prior permission from the Facility GA / Assistant Director.
  • Guests must have a photo ID and are not allowed to check out equipment.
  • Sponsors must remain in the building during the time their guest is participating.
  • A sponsor must be present in order to obtain a pass. If a guest doesn't have someone they know as a sponsor, they will not be eligible for a guest pass. Guests may not solicit current patrons to sponsor them into the facility.
  • Members of the Alumni Association and SFA Faculty/Staff who are not members of the Student Recreation Center may self-sponsor a guest pass for themselves only. Unless you are a member of the Student Recreation Center, you can not sponsor others to gain access through a guest pass.
  • The Campus Recreation Department has the right to refuse a guest pass to anyone.
  • Patrons must wear athletic, closed-toe/closed heel, non-marking rubber soled shoes in specified activity areas. Alternative athletic shoes (ex: Vibram five finger shoes) are permitted.
  • Patrons must wear a shirt at all times inside the facility.
  • Staff has the authority to make judgment calls for anything deemed inappropriate by staff.
  • Failure to abide by staff directions could lead to loss of privileges.
  • Attire for Group AXE classes, cardio floor, and weight room floor:
The Following Are Strictly Prohibited:
  • Outside food (anything not purchased at the Student Recreation Center) or gum
  • Alcohol or drugs
  • Individuals under the influence of alcohol or drugs
  • Beverages not in a sealable plastic container
  • Tobacco products of any kind, including e-cigs
  • Still cameras, video cameras, and cell phones with cameras without Campus Recreation permission
  • Pets (excluding service animals)
  • Bikes, skateboards or inline skates (racks are provided outside)
  • Backpacks and personal items in the hallways or activity areas. They must be stored in lockers. Day Use Lockers can be found in the locker rooms and in the hallway of the facility. Locks are available for purchase at the Welcome Center
  • Fighting or any inappropriate physical activity. This includes MMA, wrestling, or any other form of grappling
  • Inappropriate public displays of affections are not allowed
  • Profane and indecent language
  • Spitting or intentionally creating other health hazards
Cardio Floor & Weight Room Policies
  • Audio equipment is prohibited unless it is a personal unit with headphones
  • Personal items such as backpacks, purses and jackets must be stored in a locker or cubby space
  • Allow others to work-in or take turns
  • Please limit your cardio workout to 40 minutes during peak times or if others are waiting
  • Return and rack weights in their proper place
  • Do NOT drop weights
  • The use of chalk is prohibited
  • Please wipe off equipment when finished
  • Olympic lifts are prohibited
    • Exception: dead lifts
    • Clarification: shoulder and military presses are allowed with fixed barbells and dumbbells
  • Equipment must be used appropriately
    • Plates are not to be used as platforms or steps
    • Refrain from stepping on benches
    • Weights are not to be placed on benches
  • Members may bring in their own equipment under the discretion of the Fitness Staff
    • Any items that may damage equipment or cause harm to oneself or others is prohibited
  • Fitness equipment is NOT allowed to leave the fitness areas
  • Personal Training is ONLY allowed by Campus Recreation Personal Trainers
  • Members must be 16 years or older to use the Weight Room and Cardio Floor (Anyone less than 16 years of age are only allowed during family hours)
    • Exception: Completion of the Under 16 Weight Room Orientation (Active supervision from a parent or guardian is required at all times)
    • Exception: Cardio Floor & Track Only
      • Child may be strapped into a child seat or stroller
      • Child must be within reach of the parent or guardian at all times
Equipment Checkout
  • Any member can check out equipment from the service desk with a valid SFA ID
  • Members can check out enough equipment to participate in the recreational activity of their choice
  • Members must return all equipment before the end of the day
  • If equipment becomes lost, stolen, or damaged the member who checked out the item must pay to replace the equipment
  • Sweat towels are available for check out at the service desk and should be returned at the end of the member's workout or you will be required to pay a towel fee before coming back into the Rec Center.
Open Recreation Setup
  • Main Gym - the main gym courts will be available for basketball until there is a request for volleyball or badminton set-up. Activities are first come, first serve. If basketball is on the court, we will not remove them for volleyball / badminton set-up until basketball is done. If volleyball is on the court, we will not remove them for basketball/badminton until volleyball is done, etc.
  • Racquetball / Handball / Wallyball - the racquetball courts are available for open recreation use unless reserved. A racquetball court can be reserved through the following procedures:
    • Call the Welcome Center at 936.468.8400 during normal operating hours the day of your reservation. Only same day reservations are available, and must be done one hour in advance (minimum)
    • Come by the Welcome Center in person the day of your reservation
    • Members may reserve a two hour block of time on the hour only
    • Members have up to 10 minutes after the hour to check in. If they do not check in on time, their reservation will be cancelled and given to someone else
    • Wallyball can be set up upon request. Reservations are the same as above
  • Multi-Purpose Rooms - the multi-purpose rooms are primarily used for instructional fitness classes. When not scheduled the space is available for stretching, small group dance practice, etc. Maximum capacity is 31 people for all group exercise classes including fitness staff
  • Indoor Track - the indoor track is primarily used for recreational jogging. When three or more joggers are together, please run only two side by side. During busy times, the outside lane of the track is for running, the middle lane of the track is for jogging, and the inside lane of the track is for walking. Even dates run clockwise, odd dates run counterclockwise! Strollers are allowed to use on the track.
Music/Television Policies
  • Portable radios are only allowed in the multi-purpose rooms during open recreation times at an appropriate noise level.
  • The community televisions in the fitness area are set on certain stations with the hope to cover a wide variety of stations. Students and patrons are not allowed to change the channel to the community televisions in the fitness area.
Photo/Video Policies
  • In order to respect the privacy of all Student Recreation Center members, still and video photography will be closely monitored in the HPE, the Student Recreation Center (including courtyard/outdoor pool) or on either outside plazas of the Student Recreation Center. If a student employee suspects the use of inappropriate shots, that student has a right to enforce standard removal policies (including looking at footage and requesting inappropriate/unapproved footage to be deleted).
  • Approval must be obtained in the form of a "Press Pass" when multiple pictures are being taken. The Promotions Coordinator has the ability to approve a "Press Pass" or not approve a "Press Pass" for anyone to take pictures. This includes hobby or personal reasons as well as newspaper purposes, class projects, etc.
  • If video/photography shots have been taken in the Student Recreation Center prior to receiving approval then the cameras are subject to be reviewed by the Campus Recreation Staff.
  • Once approved, persons filming must wear the Campus Recreation Department "Press Pass" while taking photos and must follow the appropriate guidelines.
  • Consent must be given by individuals prior to taking their picture/video within the Student Recreation Center (including the courtyard and pool areas).
  • Cellular telephone usage or any other type of mobile electronic device is strictly prohibited in the locker room areas
  • Pictures taken during tours or "memorable pictures" will not require a "Press Pass" as long as the picture is of a specific thing (ex: climbing wall, basketball courts) and there are not patrons in the picture. A "memorable picture" is either a picture with something in the background or a picture of your friend participating in a certain activity.
  • Operations Managers or Recreation Promotions Staff members have the right to view or confiscate any photos at the Student Recreation Center.
  • In order to take pictures at the HPE Complex, the person must come to the Student Recreation Center to get the "Press Pass."
Lost and Found
  • All lost and found items are to be turned in to the Service Assistant at the Welcome Center.
  • The Service Assistants will document and hold the items until they are claimed. After 30 days if an item is not claimed it will be sent to a local charity or UPD, depending on its estimated value.

Photo/Video Disclaimer Policy

$0SFA Campus Recreation reserves the right to use any photograph/video taken at any Campus Recreation-sponsored event or program, without the expressed written permission of those included within the photograph/video. Photographs/videos may be used in publications or other media material produced, used or contracted by Campus Recreation including but not limited to: flyers, brochures, newspapers, magazines, television, websites, etc. $0 $0Any person desiring not to have their photo taken or distributed must contact the Campus Recreation Promotions & Sponsorships Coordinator in writing of his/her intentions and include a photograph. We will use the photo for identification purposes and will hold it in confidence.