Viewing Open Commitments for a Specific Object Code
Screen 20 shows all commitment (encumbrance) information for a specific object code on a 6-digit account.
To access screen 20 from the FA Inquiry Menu or any other screen, type 020 at Screen, your 6-digit account number and the 4-digit object code at Account, and Enter.
The system displays the department number, responsible person, and flag settings (deleted, frozen, review, dropped, suppress over-budget message, and ABR rule) for the selected account.
The system also displays the object code and its description followed by the budget amount, actual amount, encumbrance amount, and budget balance available for the that specific object code. This information is the same summary information that is displayed on Screen 19.
For each open commitment on the selected 10-digit account, the system displays two lines of information. The first line includes the purchase order (reference) number, the date the commitment was established, the original, liquidated and adjustment amounts, and the current balance. The second line contains the vendor number, the last date a transaction was processed against the order, and a description of the encumbrance.
The current outstanding balance is the original amount minus the liquidated amount plus or minus any adjustments made in later encumbrance transactions.
After the last open commitment, the system displays the totals for the account.
If there are five or more open commitments, the system displays the message, "MORE RECORDS/ PRESS ENTER TO CONTINUE." Press ENTER to see the next set of records and /or the account totals.
Contact Information
controller@sfasu.edu • office: (936) 468-2303• fax: (936) 468-2207