Viewing Open Commitments for an Account
Screen 21 shows all current commitments by object code on an account. To access screen 21 from the FA Inquiry Menu or any other screen, type 021 at Screen, your account number at Account, and Enter.
As with all screens, you can also open 21 from another screen by tabbing to the Screen blank and typing the desired screen number. Then press Enter.
The screen that appears groups information under seven descriptions:
Obj. - Commitments are listed in order under the object code they were
grouped under.
PO Ref/Vendor No. - This heading lists the reference number assigned to
each purchase order. Sometimes the vendor identification number will be
listed under the reference number. The reference number is important for
using screen 26 and 42.
Dt Estb/Lst Actv - The date the purchase order was established and the date
of the last activity that occurred within the purchase order (payment made,
etc.) appears here.
Original Description - The original amount of the purchase and what company
or person should be paid is shown here.
Liquidated - Amounts shown under this heading reflect an actual check being
cut against the order.
Adjustments - Entries here show adjustments in case of a cancellation of
an order, an increase or decrease in the dollar amount of the order, corrections
of mistakes, etc. Entries here are released back into the account.
Current - The amount left to be paid on a purchase order appears here. If
the amount is "0," and payment was made in the current month to make the
amount "0," the commitment will be taken off screen 21 in the next month.
Contact Information
controller@sfasu.edu • office: (936) 468-2303• fax: (936) 468-2207