A Detailed List of Expenditures
Screen 26 lists information on encumbrances or open commitments by purchase order number.
Using the Ref 1 number from screen 23 that is assigned to the purchase, you can view a listing of the individual amounts within the purchase order.
If you know the purchase order's reference number, you can open screen 26 from the FA Inquiry Menu or any other screen by entering 026 in the Screen blank, followed by your Account Number and Enter.
If you do not know the reference number, refer to screen 23 first. Find the reference number you need, tab back to the Screen blank, type 026 and Enter.
The screen that appears has four entries at the top: Screen, Acct., Reference No., and Totals Only.
Use the Screen blank to change to a different screen. Your account number appears in the Acct. blank. Enter the Reference Number for the purchase order you want to view in the Reference No. blank. Nothing needs to be entered into the Totals Only space, so press Enter.
Screen 26 uses eight column headings to describe activity within a purchase order:
Acct. No./Vendor No. - This field lists the account and object code under
which items on the purchase order are encumbered.
Dt. Estb./Lst Actv. - This entry shows the date the purchase order was established
as well as the date of the last activity that occurred within the purchase
order (payment made, correction, etc.)
Original Description - The original amount requested for each part of the
purchase order and the name of the person requesting the amount is listed
here.
Liquidated - Payments made on each section of the purchase order appear
under this heading.
Adjustments - This heading shows changes other than payments to the purchase
order. For instance, if an order was canceled or the dollar amount increased
or decreased, the necessary adjustments would appear here.
Current - The totals still unpaid for each part of the purchase order are
listed here.
Contact Information
controller@sfasu.edu • office: (936) 468-2303• fax: (936) 468-2207