Open Commitment Snapshot
Screen 42 shows much of the same information as screen 26 with only slightly more detail. To use screen 42, you must know the object code and reference number assigned to an encumbrance.
Screen 42 can be selected from the FA Inquiry Menu by typing 042 for Screen, your account number without the dash, and Enter.
However, if you do not know the encumbrance's object code and reference number, you should first use screen 21 to find what they are. Tab to the Screen space, type 042 and Enter.
When screen 42 appears, you must enter your account number without the dash followed by the four-digit object code of the encumbrance in the Acct. space. In the Reference Number space, type the encumbrance's reference number and Enter.
Screen 42 resembles screen 26:
- Description - Shows who or what company is owed money.
- Reference Indicator - An E appears in this blank, showing an encumbrance.
- Drop Flag - A 1 shows the encumbrance has been liquidated. A 0 shows the encumbrance is still current.
- System Drop - If a 1 appears in the Drop Flag space, a 1 will be added here at the end of the month.
- Original Amount - Shows the original amount entered for the purchase order.
- Liquidated amount - Shows payments.
- Current Balance - Shows any balance left to pay on the purchase order.
- Original Trans Date - Shows the original date the transaction took place.
- Original Trans Type - Shows the original type of encumbrance the purchase order was listed as.
- Vendor Number - The vendor's identification number will not always be listed.
- Date Created - The date the purchase order was created appears here.
- Date Last Activity - The date of the most recent activity on a purchase order is shown here.
Contact Information
controller@sfasu.edu • office: (936) 468-2303• fax: (936) 468-2207