A University department may pay for goods and services received from another department using the Interdepartmental Transfer (IDT) procedure which transfers funds from one account to another. The department providing the goods or services should initiate the IDT. Some units (e.g., Physical Plant, Bookstore, Telecommunications, Central Stores) routinely initiate IDT's for goods and services they provide. Other departments may initiate their IDT's either by memo to the Controller's Office or by completing the IDT form on-line, printing it, and sending a hard copy to the Controller's Office. If a memo is used, it should contain the same information as requested on the IDT form. As with any other purchase, funds must be available in the applicable account and the goods/services must be reasonably priced.
Each account manager is responsible for reviewing monthly account statements to verify accuracy of IDT charges.
An IDT is not to be used to transfer capital equipment from one department to another. Such transfers are handled through property management in the Purchasing Department. (See Property Transfer and Disposal, Policy B-24.) However, if an exchange of funds is involved in the equipment transfer, an IDT may be used to effectuate that part of the process.
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