Access to the Financial Records System
Access to the Financial Records System
Before applying for access to the administrative systems, it is your responsibility to read and understand the current University policy on Computer & Network Security. That policy is D-8.1 (last revised July 15, 2003) in the Policy and Procedure Manual.
Complete only the front of the form and obtain the signature of your department head. Indicate the system requested, either Financial Reporting System (FRS), or Student Information System (SIS). It is not necessary to describe the access you are requesting.
Forward the completed form to the applicable system owner for approval. If FRS is requested, the Controller's Office is responsible for approval. If SIS is requested, the Registrar's Office is responsible. (The applicable student account screens in BR are automatically included in your SIS access.) If both systems are being requested, your request will be forwarded automatically to the second office.
After your request has been approved, it will be forwarded to the Security Administrator in University Information Systems, who will implement the access as it has been assigned. The Security Administrator will contact the department head who signed your request when the access has been established. It is the responsibility of the department head to inform you when your access is established. The Security Administrator and/or your department head will assist you in establishing your own password on your first opportunity to use the system.
Please follow the recommendations of the Security Administrator in establishing and protecting your password as it is an important part of the security of both systems. Users are restricted to their individual access and passwords. Sharing access and passwords impairs the integrity of the security system.
Your request should be in effect after five to 10 working days. If your department head has not been contacted after that time you should contact the Security Administrator to inquire about your request. Mary Burton and John Parker currently fill these positions in Information Technology Systems.
Important note to department heads, supervisors, etc.: When any system
user leaves your department, it is your responsibility to inform the Security
Administrator immediately by telephone so the user's access can be deleted.
Written instructions should follow this phone call.
Contact Information
controller@sfasu.edu
• office: (936) 468-2303 • fax: (936) 468-2207