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Notary Bonds
Pursuant to HB 1203, effective September 1, 2002, the University can no longer purchase a surety bond premium for employees who serve as a notary public. The impact is as follows:
- The University can only pay the filing fee related to renewal of notary service
- The University can pay for a new seal indicating that the employee is serving as a notary without bond.
- Non-bonded notary services should only be provided within the scope of state employment.
- If the employee serving as a notary desires to provide notary services outside the scope of state employment and desires the protection of a surety bond, the employee must pay the surety bond premium with personal funds.
Due to these changes, please be sure to begin notary renewal processes early by submitting a purchase voucher along with a copy of the forms to Accounts Payable. You will be responsible for mailing your original forms to SORM as soon as AP provides a document number to reference so that SORM can track the payment made to the Secretary of State. The purchase of a new seal should be submitted on a purchase requisition to the Purchasing Office.
The link to the State website has complete instructions and the forms that need to be completed.
Contact Information
accountspayable@sfasu.edu
• office: (936) 468-2303 • fax: (936) 468-2207