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Meals and Lodging Rates

Meal and lodging rates differ depending on whether the travel is in-state or out-of-state. Refer to SFA Travel Policy #C-49 for complete information.

Quick Guide – Meals and Lodging:

IN-STATE (with overnight stay):
The meal per diem rate is $36 per day, or the following amounts for partial days:
Breakfast* $6.50
Lunch* $11.50
Dinner* $18.00

State of Texas Lodging rates vary from city to city.   Refer to the Federal Rate Table lodging limit.  If your city is not listed as a primary destination,  the allowable limit reverts to $85.00 per night.

OUT-OF-STATE (with overnight stay):
The meal per diem rates and maximum lodging rates vary from state to state. Refer to the Federal Rate Tables for out-of-state meal per diem rates and lodging limits. Meal reimbursement for partial days will be made using the following percentages of the applicable locality-based meal rate found in the tables.
Breakfast* 17%
Lunch* 33%
Dinner* 50%

*Meals are reimbursable for travel during the following time periods:
Breakfast 6:00 a.m. - 8:00 a.m.
Lunch 11:30 a.m. - 1:30 p.m.
Dinner 6:00 p.m. - 8:00 p.m.
The traveler must be away from his designated worksite on official business the entire time period to be eligible for per diem for that meal.

What is included in incidental expenses?
Chapter 300, Part 300-3, in the Federal Travel Regulation (www.gsa.gov/ftr), under Per Diem Allowance, describes Incidental Expenses as: A. Fees and tips given to porters, baggage carriers, bellhops, hotel maids, stewards or stewardesses and others on ships, and hotel servants in foreign countries. B. Transportation between places of lodging or business and places where meals are taken, it suitable meals cannot be obtained at the temporary duty site. C. Mailing cost associated with filing travel vouchers and payment of Government charge card billings.

MEALS WITHOUT OVERNIGHT STAY (in-state and out-of-state):
Meal per diems will be approved for over-night travel only.

Foreign Travel Meal and Lodging Rates:
Receipts are required for all reimbursed expenses. In lieu of providing receipts and foreign currency conversions for foreign meals, travelers may elect to be reimbursed at in-state per diem rates.

Contact Information
traveldesk@sfasu.edu • Lynnette Honea (936) 468-2462 • fax: (936) 468-2207

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