Meals and Lodging Rates

Meals and Lodging Rates

Meal and lodging rates differ depending on whether the travel is in-state or out-of-state. Refer to SFA Travel Policy #C-49 for complete information.

Quick Guide – Meals and Lodging:

IN-STATE (with overnight stay):
The meal per diem rate is $36 per day, or the following amounts for partial days:
Breakfast* $6.50
Lunch* $11.50
Dinner* $18.00

Lodging is reimbursed at the actual cost, up to a maximum of $85.

OUT-OF-STATE (with overnight stay):
The meal per diem rates and maximum lodging rates vary from state to state. Refer to the Federal Rate Tables for out-of-state meal per diem rates and lodging limits. Meal reimbursement for partial days will be made using the following percentages of the applicable locality-based meal rate found in the tables.
Breakfast* 17%
Lunch* 33%
Dinner* 50%

MEALS WITHOUT OVERNIGHT STAY (in-state and out-of-state):
Meals without overnight stay are reimbursable, not to exceed $36 per day, only if official travel requires the employee to be at least 50 miles from his designated worksite for at least six (6) consecutive hours during the calendar day. The following amounts are for partial days:
Breakfast* $6.50
Lunch * $11.50
Dinner* $18.00
Meal reimbursement without overnight stay is taxable to the employee, per IRS rules.

*Meals are reimbursable for travel during the following time periods:
Breakfast 6:00 a.m. - 8:00 a.m.
Lunch 11:30 a.m. - 1:30 p.m.
Dinner 6:00 p.m. - 8:00 p.m.
The traveler must be away from his designated worksite on official business the entire time period to be eligible for per diem for that meal.

Contact Information
traveldesk@sfasu.edu • Lynnette Honea (936) 468-2462 • fax: (936) 468-2207

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Stephen F. Austin State University

Meals and Lodging Rates