The Travel Office has provided a cost comparison calculator on the website to help the traveler determine whether a rental car or mileage reimbursement provides greater savings to the department.
Cost Comparison Calculator
The employee should enter the Total Miles to be Traveled (according to Google Maps- see instructions below), and the rental days in the trip. A copy of the calculator comparison clearly stating the Google Maps mileage total for the trip vs. rental car cost must be included with the Travel Voucher. The employee will then be reimbursed at the most cost effective option.
If leasing is the most cost effective, you may use the university vehicles or the Enterprise state contracted website to book your trip.
Enterprise state contracted rates
You will need to enter your trip information to obtain a listing of rental vehicles available to you with state rates. It will be helpful if you print and take this listing with you to the rental establishment, along with the Motor Vehicle Rental Tax Exemption Form.
firstname.lastname@example.org • Lynnette Honea (936) 468-2462 • fax: (936) 468-2207