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Motor Vehicle Rental

Contracted Rental Rates
SFA has partnered with the University of Texas System to contract for vehicle rental rates through Enterprise Rent-A-Car. Additionally, University employees traveling on official state business may use the State of Texas contracted rates for Avis and Budget. Employees are encouraged to use these contracted rates when possible.

Reimbursable and Non-Reimbursable Expenses
The detailed receipt from the motor vehicle rental company, attached to the travel expense report, is required for reimbursement of motor vehicle rental expenses.

If approved on the travel authorization, the following expenses of renting a motor vehicle are reimbursable:


The following expenses of renting a motor vehicle are non-reimbursable:


Auto Rental Cost vs. Personal Vehicle Reimbursement Cost

It may be most cost-effective to rent a vehicle rather than drive a personal vehicle or fly. The contract provisions with Enterprise include no additional charge for picking up a rental in Nacogdoches on Saturday (or after 4 pm on Friday) for travel beginning on Sunday, and no drop fee for one-way rentals in Texas. Therefore, it may be more cost-effective to drive a rental vehicle to the airport and drop it off there than to use a personal vehicle and pay airport parking fees. The vehicle cost comparison calculator compares the auto rental cost vs. the personal vehicle reimbursement cost. Travelers are encouraged to utilize the calculator in determining which mode of travel is best.

State law mandates that each travel arrangement be the most cost-effective considering all relevant circumstances.

Contact Information
traveldesk@sfasu.edu • (936) 468-2462 • (936) 468-6314 • fax: (936) 468-2207

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