Discovery rules now require that the University provide all electronic information that is relevant to a lawsuit to the opposing party at the beginning of the proceedings. This information must be preserved and provided in its original electronic form. Please view the following Office of the General Counsel PowerPoint presentation for important information regarding this process:
Records retention includes documents in electronic formats and email. The following PowerPoint presentation, developed by the Texas State Library and Archives Commission, includes information concerning the proper retention of electronic records.
Information concerning the records management and the University's Record Retention Schedule can be accessed at: http://libweb.sfasu.edu/proser/etrc/services/recordret/
*Permission for use granted by the Texas State Library and Archives Commission
There are many ways that electronic security can be breached, allowing confidential information to be accessed by unauthorized individuals. A discussion of confidential information and how to safeguard it are contained in the following presentation developed by Information Technology Services and the Office of the General Counsel:
Breach of Security of Confidential Information
The University is required by state statute to provide notification when confidential information security has been breached and obtained by unauthorized parties. In the event that a security breach occurs, the procedure that should be followed is outlined in the following documents: