Stephen F. Austin State University

Hiring Procedures

Hiring Faculty and Staff

All faculty, staff and student job openings are required to be posted prior to any hiring decisions being made (excluding adjunct faculty and casual employees).


A hiring matrix is required on all staff and faculty positions. The hiring department is required to submit to HR interview questions for approval prior to conducting interviews.

A sample hiring matrix and list of acceptable interview questions are available below.

For questions regarding procedures for hiring faculty or staff, please call the HR office at 936-468-2304.

Search Committee Reference Materials

Checklist for Recruiting, Interviewing, and Hiring

This guide is offered as a refresher in the hiring process.

File size: 272.42 KB

Updated: Thursday, October 24, 2013

Screening Checklist

File size: 17.00 KB

Updated: Wednesday, September 12, 2012

Screening Matrix


A hiring matrix is required on all staff and faculty positions. The hiring department is required to submit to HR interview questions for approval prior to conducting interviews.

File size: 17.54 KB

Updated: Wednesday, September 12, 2012

Telephone Screening Interview Questions

File size: 32.20 KB

Updated: Wednesday, September 12, 2012

Tips for Conducting the Interview

File size: 23.13 KB

Updated: Wednesday, September 12, 2012

Sample Interview Questions and Inappropriate Topics

File size: 55.65 KB

Updated: Wednesday, September 12, 2012

Competency Based Questions

These are additional interview questions that will aid the interviewer in gleaning the intangible qualities of the candidate. These are intended to supplement, not replace the other interview questions.

File size: 200.81 KB

Updated: Tuesday, September 24, 2013

Tips for Checking References

File size: 19.30 KB

Updated: Wednesday, September 12, 2012

Form for Checking References Over the Telephone

Provided for consistency in processing reference checks.

File size: 14.18 KB

Updated: Wednesday, September 12, 2012

Hiring Graduate Assistants

The following information is provided to help those Academic departments that hire Graduate Assistants (GA).

These procedures are designed to ensure that all departments are in compliance with Federal law and University policy. We also want to ensure that with these procedures the hiring process runs smoothly and easily for the Academic Department, the Graduate School, Human Resources and the student.

The major steps that all departments should complete are as followed: