Stephen F. Austin State University

Benefits

Benefits Summer Enrollment

Summer Enrollment is your once a year opportunity to make changes to your insurance benefits and/or TexFlex spending accounts without a qualifying life event. Changes made during Summer Enrollment are effective September 1, 2018.

Summer Enrollment sessions are being offered to provide additional information for the current enrollment period.

Benefits Overview

The university offers a competitive benefits package including:

When can I make changes to my benefits?

SFA Employees may make changes to their benefits during the following:

Initial Hire

Health Insurance: Within 60 days (of hire)

Optional Insurances: Within 31 days (of hire)

Summer Enrollment

Summer Enrollment occurs annually, generally during the month of July. An announcement including the dates of summer enrollment is sent to SFA employees via SFA Today. ERS mails personal benefit summary statements and other information directly to employees' homes.

Qualifying Life Event

Employees have 30 days after one of the following life events to make changes to their benefits:

Making Changes Online

SFA employees are encouraged to use ERS Online to make benefit election changes.
ERS Online - Register Your Account
ERS Online - Navigating the Home Page
ERS Online - Beneficiaries
ERS Online - Making Summer Enrollment Changes

Benefits News

Benefits Summer Enrollment Informational Sessions offered by SFA and ERS [published: June 13, 2018]

Summer Enrollment is your once a year opportunity to make changes to your insurance benefits and/or TexFlex spending accounts without a qualifying life event.

This year, SFA employees can make benefit election changes between the dates of July 9-21. Please save these dates to your calendar so you can make changes if you choose. Changes made during summer enrollment will go into effect September 1, 2018.

Summer Enrollment sessions are being offered by SFA and ERS to provide additional information for the current enrollment period.

VOYA on campus April 12, 2018 [published: April 11, 2018]

VOYA representative Terry Mebane will be offering free individual counseling sessions on campus today, April 12, 2018 from 9 a.m. to 2 p.m in the Baker Pattillo Student Center, room SC2303.

You can discuss your current VOYA account, review your retirement income options, and discuss finance options on a confidential basis.

You may contact Terry Mebane directly as follows:

Phone: 903-539-6400

Email: terry.mebane@voyafa.com

Personal Appointment: bookterry.timetap.com

Tobacco Cessation [published: March 27, 2018]

Looking to quit using tobacco? Quitting benefits your health and can save you money. Try any of the following resources to make 2018 the year you kick the habit.

Quitline Counseling Services

Quitline is a telephone helpline offering treatment for tobacco addiction. Participants receive information and counseling on quitting smoking through a National Cancer Institute smoking cessation counselor. Callers have access to free nicotine replacement therapy in patch, gum, or lozenge form and can also receive motivational text messages to help manage cravings.

During the first call, a quit coach will ask about your quitting history, tobacco use and motivations for quitting. Any information you provide or discuss during a call is confidential. You will use your responses to the coach's questions to create a "quit plan" that will work for you. A supply of gum, patches or lozenges is available at no cost to participants by calling the Quitline.

To participate, call the Quitline toll-free at (877) YES-QUIT (TTY: (877) 777-6534).

Cessation Treatments

Treatments for quitting tobacco are covered by ERS health insurance plans, including a comprehensive prescription drug program provided by OptumRx. Participants who wish to use a prescription medication will need to discuss their desire to quit with their doctor to determine if medication is medically appropriate.

Choose to Quit is a program that allows tobacco users to have their tobacco-user premiums waived for the plan year. (Program rules apply.)

Expenses related to prescription products, nicotine replacement therapy and counseling can be paid for using your
TexFlex flexible spending account. Non-prescription medication and services must have a letter of medical necessity signed by your doctor.

Click on the links below for more information on what resources are available through your health plan.

Benefits Schedule Change effective February 27, 2018 [published: February 22, 2018]

Effective February 27, 2018, benefits will only be accepting walk-ins Tuesday - Thursday from 9 AM - 1 PM. If you need to discuss benefits outside of walk-in hours on or after February 27th, we kindly ask that you e-mail Barbara Hunter or Aleta Spivey at benefits@sfasu.edu to schedule an appointment.

Retiring in five years or less? "5-4-3 to Retirement" workshops to be held March 1, 2018 and March 29, 2017 [published: February 22, 2018]

The Human Resource Department is offering a workshop, "5-4-3 to Retirement," to provide you with the information you need to make informed decisions about your retirement. Learn about your retirement options, eligibility, insurance at retirement and purchasing service credit.

WHEN: Thursday, March 1, 2018, 9 - 10 am or

3 - 4 pm

OR

Thursday, March 29, 2018, 9 - 10 am or

3 - 4 pm or

5:30 - 6:30 p.m.

WHERE: Baker Pattillo Student Center

2nd Floor

Room 2.201

VOYA on campus February 13, 2018 and February 27, 2018 [published: February 12, 2018]

VOYA representative Terry Mebane will be offering free individual counseling sessions on campus on Tuesday, February 13, 2018 and Tuesday, February 27, 2018 from 9 a.m. to 3 p.m in the Baker Pattillo Student Center, room 2.304. You can discuss your current VOYA account, review your retirement income options, and discuss finance options on a confidential basis.

You may contact Terry Mebane directly as follows:

Phone: 903-539-6400

Email: terry.mebane@voyafa.com

Personal Appointment: bookterry.timetap.com

Electronic tax Form 1095-C for offer of health insurance now available [published: January 31, 2018]

The 2017 electronic 1095-Cs are now available. The 1095-C is the Employer Provided Health Insurance Offer and Coverage form that is required by the IRS. Paper Form 1095-Cs were mailed out on January 31, 2018.

To view your electronic 1095-C:

  • Login to mySFA
  • Click Employee Tab
  • Click "View 1095-C Health Insurance Offer Statement" under Pay & Tax
  • Select Tax Year 2016
  • Click Display

What is a Form 1095-C?

Form 1095-C, Employer-Provided Health Insurance Offer and Coverage Insurance, provides you with information about the health coverage offered by your employer. In some cases, it may also provide information about whether you enrolled in this coverage.

How do I use the information on my Form 1095-C?
If you enrolled in a health plan through the Marketplace, the information in Part II of Form 1095-C could help determine if you're eligible for the premium tax credit. If you did not enroll in a health plan through the Marketplace, this information is not relevant to you.

You are not required to file a tax return solely because you received a Form 1095-C if you are otherwise not required to file a tax return.

Should I attach Form 1095-C to my tax return?
No. Although you may use the information on the forms to help complete your tax return, these forms should not be attached to your return or sent to the IRS. The issuers of the forms are required to send the information to the IRS separately. You should keep the forms for your records with your other important tax documents.

Health plans sending tax Form 1095-B for medical coverage [published: January 31, 2018]

All current and former employees and retirees who had medical coverage through the Texas Employees Group Benefits Program (GBP) in Calendar Year 2017 will receive Form 1095-B by end of February 2018. Medical coverage providers are required to mail Form 1095-B to members.

If any employee who had GBP medical coverage in 2017 and doesn't receive a Form 1095-B by the end of February,
please call your medical plan directly (i.e. BlueCross and BlueShield of Texas). Receiving Form 1095-B does not mean you owe income taxes on the value of the health care benefits you receive.

About Form 1095-B

Under the Affordable Care Act, the Internal Revenue Service (IRS) requires employers to report medical coverage provided to employees and their dependents in the previous tax year. Every employee, retiree and former employee of a state agency, higher education institution and other agency who had medical coverage through the GBP in Calendar Year 2017 will receive a Form 1095-B from his or her medical coverage provider. Employees who have opted out or waived GBP medical coverage won't receive a Form 1095-B.

Employees will use information from Form 1095-B for tax filing purposes.

Deadline to submit TexFlex claims for Plan Year 2017 FSA expenses fast approaching [published: December 7, 2017]

To avoid losing money, you must submit your health and dependent care claims for Plan Year 2017 (September 1, 2016, through August 31, 2017) by December 31, 2017.

Mailed claims must be postmarked by December 30, 2017.

Dependent care claims can include eligible expenses paid until November 15, 2017. If you leave any funds in your dependent care flexible spending account (FSA), you will lose that money-none of the remaining balance rolls over into a new 2018 account. However, up to $500 left in your health care FSA will transfer to a 2018 TexFlex account.

If you have TexFlex questions or need account balance information, please log into your account at www.TexFlexERS.com or call TexFlex toll-free at (844) 884-2364 (TTY: 711). Representatives are available Monday - Friday, 7 a.m. - 7 p.m., CT excluding holidays.

Retirement Contribution Rates to Remain the Same [published: August 21, 2017]

TRS Retirement Rates

For employees covered by Teacher Retirement System of Texas (TRS), the state contribution rate will remain at 6.8 percent for both fiscal 2018 and fiscal 2019.

The employee contribution rate will remain at 7.7 percent for fiscal 2018 and 2019.


Optional Retirement Program (ORP) Rates

For employees participating in the Optional Retirement Program (ORP), the state contribution rate will remain at 6.6 percent for both fiscal 2018 and fiscal 2019.

The employee contribution rate will remain at 6.65 percent for both fiscal 2018 and fiscal 2019.

TexFlex Claims Payment Freeze August 14 - 18 [published: August 2, 2017]

As you may be aware, WageWorks, Inc. acquired ADP, LLC's Consumer Health and Spending Accounts (CHSA) business, which included the administration of the TexFlex Flexible Spending Account (FSA) program. Beginning August 21, 2017, all reimbursement checks will be issued by WageWorks rather than ADP.

To accommodate the transition from ADP's bank to WageWorks, a brief freeze in claims payments will be in effect August 14 - 18, 2017. During this time, you may continue to submit claims for eligible expenses online, by mail or by fax, but payments will not be issued until August 21, 2017.

Card transactions will not be impacted during this period, and you may continue to use your TexFlex debit card as usual.

If you have incurred claims that have not been submitted, please visit www.TexFlexERS.com at your earliest convenience to submit them prior to the payment freeze.

If you have any questions, you can contact TexFlex Customer Care, toll-free, at (844) 884-2364 Monday - Friday, 7 a.m. - 7 p.m. CT.

New website and call center open for information about HealthSelect transition [published: May 31, 2017]

As you may be aware, Blue Cross and Blue Shield (BCBSTX) of Texas will become the new plan administrator for HealthSelectSM of Texas and Consumer Directed HealthSelectSM beginning September 1, 2017. You can now find general information and answers to questions you and your employees may have about the transition at www.bcbstx.com/hs. A BCBSTX Personal Health Assistant can answer questions and provide information, by phone or live chat. For live chat, scroll to the bottom of the Personal Health Assistants page. To speak with a Personal Health Assistant, call (800) 252-8039 toll-free, Monday - Friday 7 a.m. - 7 p.m. CT or Saturday 7 a.m. - 3 p.m. CT.

For detailed answers to questions your employees may have about the transition, go to the
HealthSelect transition page on the ERS website.

Getting Prepared for Benefits Summer Enrollment [published: May 22, 2017]

The Benefits Summer Enrollment timeline has changed. This year, SFA employees can make benefit election changes between the dates of July 9-22. Note that this is a 2-week window to make election changes. This is shorter than we have had in the past. Please save these dates to your calendar so you can make changes if you choose. Changes made during summer enrollment will go into effect September 1, 2017.

ERS will start mailing personal benefits enrollment statements on June 12th. Please confirm your permanent address is correct to ensure you receive your benefits statement.

Human Resources will continue providing updates when additional Summer Enrollment information becomes available.

Click here for more information.

Important information about your TexFlex plan administrator [published: May 9, 2017]

Earlier this Plan Year, WageWorks, Inc. finalized the acquisition of ADP, LLC's Spending Account business. This includes the administration of the TexFlex Flexible Spending Accounts and Commuter Spending Accounts. ERS has been working with WageWorks and ADP to ensure a smooth transition for TexFlex participants.

In the coming weeks, you'll begin to see WageWorks branding on communications, documentation, forms and websites. However there will be no changes in how you access your spending account information, submit claims and card substantiations or contact customer service. You will also continue to use your same TexFlex Debit Card.

ERS and WageWorks will keep you informed as changes arise. If you have additional questions, please contact TexFlex Customer Care at 1-844-884-2364.

Update - It's still HealthSelectSM of Texas, but BCBSTX will be the new plan administrator [published: May 5, 2017]

What will the change mean for you?

If you are enrolled in HealthSelectSM of Texas or Consumer Directed HealthSelectSM, Blue Cross and Blue Shield of Texas (BCBSTX) will replace UnitedHealthcare as your health plan administrator on September 1, 2017. If you are enrolled in an HMO this change will not affect you.

Through August 31, 2017, you should continue to use your UnitedHealthcare ID card and call the current UnitedHealthcare Customer Service line at (866) 336-9371 (TTY: 711) for information about your coverage or individual claims information.

BCBSTX will not have access to individual claims information until September 1, 2017.

In the months leading up to the transition, BCBSTX will send letters and make telephone calls to participants who may be affected by certain changes. For example, if your primary care provider (PCP) or specialist will longer be in the HealthSelect network, you will be notified in June.

New website and customer care center

Beginning May 23, you will be able to visit the BCBSTX HealthSelect website or call a Personal Health Assistant toll-free at (800) 252-8039, Monday - Friday 7 a.m. - 7 p.m. CT or Saturday 9 a.m. - 3 p.m. CT.

You can:

  • Get general information about HealthSelect of Texas and Consumer Directed HealthSelect plan benefits.
  • Use the Provider Search Tool to find out if your current PCP or other providers will be in the BCBSTX HealthSelect network after September 1.
  • Get help finding a network PCP or specialist if your current provider will no longer be in the network.
  • Nominate a provider to be added to the HealthSelect network.

Continued care for certain conditions

If you are pregnant and in your second or third trimester, or if you are receiving care for a chronic illness or an acute medical condition, you may be able to continue to receive health care services from your current provider after September 1, 2017, for a certain period, even if the provider will no longer be in the network. You will need to fill out and submit to BCBSTX a Transition of Care form. For more information, call a BCBSTX Personal Health Assistant toll-free at (800) 252-8039.

Prescription drug coverage

OptumRx will continue to be the pharmacy benefits manager for prescription drug coverage for HealthSelect of Texas and Consumer Directed HealthSelect.

ID cards

BCBSTX will send you a new medical ID card and OptumRx will send you a new ID card for prescription drug coverage before September 1.

Programs available under BCBSTX

Real Appeal, an online weight loss program, will continue to be available to eligible HealthSelect participants as of September 1, 2017. Naturally Slim, a different online weight loss program, will also be an option for eligible participants.

Virtual Visits will also continue to be a HealthSelect benefit after September 1, 2017. Virtual Visits allows you to consult with a licensed physician in real time from a computer, tablet or smart phone using secure online audio and video technology. Beginning September 1, there will no longer be a copay for HealthSelect of Texas participants if you use a network Virtual Visits provider. The current $10 per-visit copay for this benefit will continue through August 31.

Over the next few months, you can find information and updates by visiting the HealthSelect transition page on the ERS website.