Stephen F. Austin State University

Professional Development and Travel

Professional Development and Travel

Professional travel is a part of employment and SFA wants to protects its employees. To do this, travel guidelines and processes are implemented to ensure that the institution is aware when faculty and staff are traveling for professional purposes. Travelers are expected to notify the institution when traveling professionally, regardless of the request for financial support or for no financial support and regardless if they receive early notification or late notification. Travelers who do not follow the guidelines should not expect financial support and should be aware that they may not be covered by SFA insurance while traveling.

PCOE Professional Travel Guidelines

Travel Forms

Travel Authorization- to be completed 3-4 weeks in advance. Estimate all expenses to be best of your ability. This form should be filled out for every travel, without fail.
Updated 12-2018

Travel Voucher - to be completed within 30 days of return from travel. Expenses should be exact from gathered receipts.
Updated 12-2018

Meals and Lodging Rates

Rental Car Best Practices

Rental Car vs Personal Vehicle- Vehicle Cost Comparison Calculator

Texas Hotel Occupancy Tax Exemption Form

International Travel

PCOE Faculty International Travel (effective Spring 2017)

In accordance with SFA International Travel Policy, official university business travel to any international country other than Canada or Mexico requires advance written approval from the president of the university. To be considered for approval, international travel must be directly related to the university's mission and must require a duty that cannot be performed without the travel.
All faculty, staff, graduate students, and undergraduate student of the Perkins College of Education who anticipate any University funding for travel must follow the below requirements.

Requirements:

  1. 1. Submit the PCOE International Travel Approval Request form to your Academic Unit Head at least 30 days prior to departure.
  2. Review the information listed under the International Travel at http://www.sfasu.edu/controller/travel/foreign.asp.
  3. Your Academic Unit Head/Administrative Assistant will forward form with Unit Head approval to the Assistant to the Dean to gain Dean approval.
  4. Once Dean has approved, Asst. to the Dean will forward the form to the Provost's Office.
  5. Provost's Office will return email approval to all parties once travel has been approved by the University President.
  6. Submit your travel authorization (TA) for approval at least three (3) weeks prior to departure. Approvals include Travel Office, Academic Unit Head, Dean, ORSP (if applicable), Provost, and President (if applicable). Your Admin. Asst. may do this process for you. Please seek guidance from them.

Washington D.C. Travel

PCOE Faculty Washington DC Travel (effective Spring 2017)

In accordance with SFA Travel Policy, before traveling to Washington, D.C., an employee shall inform the Texas Office of State-Federal Relations about the timing and purpose of the trip, and provide the office with the name of a person who may be contacted for additional information about the trip. A completed form, Report for State Agency Travel to Washington, D.C. (available at http://www.sfasu.edu/controller/travel/forms/dc.asp), will meet this requirement.
All faculty, staff, graduate students, and undergraduate student of the Perkins College of Education who anticipate any University funding for travel must follow the below requirements.

Requirements:

  1. Submit the PCOE Washington, D.C. Approval Request form to your Academic Unit Head at least 30 days prior to departure. Please include in the 'detailed reason for travel' section the purpose of your travel and Congressional/Federal Government Offices to be visited (if any).
  2. Your Academic Unit Head/Administrative Assistant will forward form with Unit Head approval to the Assistant to the Dean to gain Dean approval.
  3. Once Dean has approved, Asst. to the Dean will submit the on-line form (located at https://ssb.sfasu.edu/sg/wf_fr.traveldc) required for Washington, D.C.
  4. Provost's Office will return email approval to all parties once travel has been approved by the University's President.
  5. Once you receive President approval, submit your travel authorization (TA) for approvals at least three (3) weeks prior to departure. Approvals include Travel Office, Academic Unit Head, Dean, ORSP (if applicable), Provost, and President (if applicable). Your Admin. Asst. may do this process for you. Please seek guidance from them.

Available Funding

Perkins College of Education

Application should be completed 2 months prior to travel.

James I Perkins Supplemental Travel Funding Application
Revised 09-2018

James I Perkins Supplemental Travel Funding Guidelines
Updated 09.2018

James I Perkins Supplemental Travel Funding Checklist

Office of Research and Graduate Studies

Minigrant Guidelines - Research Enhancement Programs
Travel Support Applications should be submitted to ORSP 3-4 weeks prior to travel

Collect Research Data

Present Research, Exhibit, or Perform

Collaborative Writing or Program Officer

Guidelines for Funding Travel Participation

SFASU Policies

Travel Policy