Stephen F. Austin State University

For Faculty

Policies and Forms

Handbooks, Policies, and Procedures

University Policy Manual

Faculty Handbook and Survival Guide

Adjunct Faculty Handbook

University Faculty Compensation Policy

PCOE Practices

SONA Training

Workload Credit Calculation

Forms

Administrative Evaluation for Faculty

Business Forms

Leave Request Form

Resources for Student Advising

Self Assessment Form

Graduate Transfer Credit

Report of Comprehensive Final Examination

Grade Change Form

Sexual Misconduct Prevention, Support and Response

PCOE Departmental Exam

Helpful Links

Self-Service Banner

Internet Native Banner

Course Information

PCOE Course Syllabus Template/Checklist

Course Fee Guidelines

Course Fee Justification Form

Course Fee Expense Form

Committee Information

Curriculum Committee

Progress Reports

Guidelines and Instructions

Search Committee

Training

Guidelines

Checklist for Recruiting, Interviewing, and Hiring

Background Check / Checking References

PCOE Search Committee Training - Key Points

Checking References over the Telephone

Screening Checklist

Tips for Conducting the Interview

Applicant Review Form

Hiring Matrix

HUSR Leadership

Department Chair

Dr. Robbie J. Steward

Department Chair's Responsibilities

Academic Unit Head Handbook

Triennial Evaluation

Program Director

2018-19 Advisory Council Dates

Program Director Overview

Program Director Policy

Program Director Evaluation

HUSR Promotion & Tenure Information

Policies

Tenure Policy

PCOE Promotion Policy

HUSR Promotion Policy

Professionalism Assessment

Review Forms

Committee Forms

Pre-Promotion Review Form

Promotion Review Form

Pre-Tenure Review Form

Tenure Review Form

Dean/Chair Forms

Pre-Promotion Review Form

Promotion Review Form

Pre-Tenure Review Form

Tenure Review Form

PCOE Timeline
  • 1 October - faculty submission of portfolio to the academic unit office (by noon)
  • 25 October - academic unit committee forms to unit head
  • 5 November - unit head forms/letters & portfolios to the dean's office (by noon)
  • 30 November - college committee forms to the dean
  • 26 February - dean's forms/letters & portfolios to the provost
  • 27 March - provost's letters to the president
Portfolio Guidelines
  • The binder width could be no larger than 3" because 2 1/2" binders are not available locally (Staples/WalMart, etc.).
  • Plastic document covers were optional (based on university policy), especially since they would take up about 1/2 of the space available in the 3" binder. If plastic documents covers are used, they should hold only two sheets of paper (each facing out) rather than hold stapled "packets" of papers.
  • Samples of faculty work is acceptable (based on university policy) given that we are limiting the size of the one binder allowed by university policy; samples of teaching documentation, scholarship documentation, and service documentation. Emphasis should be on demonstrating growth and accomplishment.
  • Summary FAR (the newer system) for the past four-five years and the one previously used faculty activity document would be included instead of individually printing the annual FARs from the past four-five years. Portfolio Guidelines -departmental promotion guidelines and tenure guidelines must be included in the portfolio.
Levels of Review
  • Each probationary faculty candidate's portfolio will receive two levels of review--a departmental committee review and a chair's review.
  • Each mid-tenure/mid-promotion faculty candidate's portfolio will receive 4 levels of review--a departmental committee review, a chair's review, a college committee review, and a dean's review.
  • Each tenure faculty candidate's portfolio will receive 4 levels of review--a departmental committee review, a chair's review, a college committee review, and a dean's review for tenure--before going on to the provost.
  • Each promotion faculty candidate's portfolio will receive 4 levels of review--a departmental committee review, a chair's review, a college committee review, and a dean's review for promotion--before going on to the provost
COE Committee Structure

Department

  • Tenure committee: comprised of all tenured faculty within the department; review candidates for pre-tenure and for tenure
  • Promotion committee--associate professor: comprised of all tenured associate and full professors within the department; review candidates for pre-promotion and for promotion to the rank of associate professor -
  • Promotion committee--full professor: comprised of all tenured full professors within the department (must have a minimum of 3 full professors); review candidates for promotion to the rank of full professor

College

  • Tenure committee: comprised of one elected tenured faculty from each department (committee of 5 members); review candidates for mid-tenure review and for tenure
  • Promotion committee--associate professor: comprised of one elected tenured associate or full professor from each department (committee of 5 members); review candidates for mid-promotion review and for promotion to the rank of associate professor
  • Promotion committee--full professor: comprised of one elected tenured full professor from each department (committee of 5 members); review candidates for promotion to the rank of full professor.
Committee Processes
  • The committee members elect a chair who will be responsible for orchestrating the work of the committee.
  • Each member of the committee reviews each portfolio, making notes in anticipate of the committee meeting.
  • At the committee meeting(s), each faculty candidate's portfolio is discussed in light of the departmental and university policies. The chair initiates a vote for or against the application (pre-promotion, pre-tenure, promotion, tenure) and records the vote on the faculty candidate's form(s).
  • A committee member volunteers or is assigned by the chair to write a summary of the faculty candidate's strengths, weaknesses, and/or recommendations (as appropriate based on the application) on the form.
    • The summary is circulated among the committee members for edits/comments.
    • The final summary is circulated among the committee members for signatures and any optional dissenting comments.
    • All optional dissenting comments of committee members must be signed and dated.

Additional Points
  • Each level of review is independent.
  • The completed review form from each level of review will be added to the portfolio and will become part of the official record.
  • The chair is responsible to share with the candidate the contents of the departmental committee form and the chair's form.
  • The candidate is provided the right to add a letter clarifying errors of fact based on the departmental committee and the chair's findings.
  • This letter will become part of the official record.
  • The dean is responsible to share with the candidate the contents of the college committee form and the dean's form.
  • This letter will become part of the official record.