April 16, 2020
Residence hall move-out announcement
Thank you for your patience and understanding as we have worked to reschedule our residence hall move-out process. We recognize that this is a difficult time for our students and their families and know that the evolving nature of this issue has been frustrating.
Our rescheduled move-out process will begin Saturday, April 25, with timeslots available all the way through Monday, June 1.
In collaboration with our campus medical director and our Environmental Health, Safety & Risk Management Department, and with guidance from the State Office of Risk Management, the Texas Department of Emergency Management and the Texas Department of Health Services, we have designed a systematic, sequenced, minimal touch move-out process that facilitates safe social distancing and maintains a very low number of people in each hall during each scheduled timeslot. Custodial staff will be present in the common spaces in each hall, sanitizing common touch points like elevator buttons and doors. Signage is prominently displayed in each building with reminders to maintain at least 6 feet of physical distance.
During your travels, and when you are on campus, please follow all the recommendations from the Centers for Disease Control related to COVID-19, including wearing a face mask/covering when in public. Other guidance is available at https://www.cdc.gov.
To choose the date and time of your move-out, log into your mySFA account, navigate to Campus Life and click the Schedule Move Out link to sign up for a move-out time between April 25 and June 1. If you and your roommate or suitemate(s) choose the same date/time, you will see an alert and can plan accordingly to arrange different move-out appointment times. If you had previously selected a time slot that occurred on or after April 25, your same appointment has been reserved.
- We ask that you bring no more than two additional people to assist you.
- You will have three hours to complete your move. You will not be able to spend the night in your room.
- You will need to bring your own packing supplies. Carts and dollies will not be supplied.
- Don’t forget your key and your University ID Card!
- Make sure to remove all of your belongings, including trash, before you leave.
- In order to make this a speedy process for you, you are not required to vacuum, mop, sweep or clean your sink.
- Even though cleaning charges will be waived, damages to the room will be assessed and charged accordingly.
- Empty your refrigerator, but do not unplug it.
Express check-out/key return
You will not check out with a staff member. Instead, you will follow the move-out steps and return your key in an Express Check-Out envelope. You will see an envelope under your door or you can find one at the front desk. After you have removed everything from your room, fill out the information on the envelope, place your key in the envelope and drop it in the Express Check-Out box at the front desk. You may want to bring your own pen! Please view our move-out video for more information.
If you have already removed everything from your room but still have your key, please make sure to include your name, CID, building and room number, and mail to:
Residence Life Department
P.O. Box 13054 SFA
Nacogdoches TX 75962.
You may park in any spot that is not marked handicap, reserved, or no parking. Parking in the Village parking garage is limited to level 1.
Be sure to print your confirmation page and have it with you while you travel to campus. We appreciate your patience and cooperation during this time and wish you the very best during the remainder of the spring semester. Feel free to contact the Residence Life office if you have questions or concerns at firstname.lastname@example.org
April 2, 2020 - Residence hall move-out postponed
Due to the evolving nature of the COVID-19 crisis, and in light of Governor Abbott’s Executive Order issued on March 30 to minimize contact with people who are not in the same household, we have made the decision to postpone the move-out process for residents until a new range of dates can be determined.
Our foremost goal is to support efforts to “flatten the curve” of COVID-19 and contain the spread of the virus. We do sincerely regret any inconveniences caused by this change of plans and will notify you as we reschedule move out dates.
We will continue to safeguard your property with our utmost care. If you have questions or concerns, please feel free to contact us at email@example.com.
March 20, 2020 - Residence halls will be closing for the remainder of the semester
Residents who are currently living on campus should complete their move-out no later than Sunday, March 29. Information will be posted in the halls with check-out instructions. Emergency housing will be available on a case-by-case basis to students who have no other living arrangements. Students can request an application for emergency housing by emailing firstname.lastname@example.org.
Students who are not currently residing on campus will need to schedule a future check-out date. These dates will range from April 4 until May 9. Information about this process will be e-mailed to residential students no later than March 25.
Pro-rated room and board credits with a start date of March 15 will be applied to the student’s account. These credits will be coordinated with the student’s financial aid package. Further details will be announced in the coming weeks.
March 16, 2020 - Guidelines for travel to campus
While students are encouraged to remain at home during this time of restricted operations, we recognize there are many students who, for various reasons, need to return to their SFA home. Below are guidelines to help you plan your travel to campus whether you are just grabbing a few items to take back home or staying with us during the online instruction period.
- We understand some students are coming from long distances just to retrieve belongings before Wednesday, March 18; please know that you are welcome to stay overnight and complete your drive home the next morning.
- Students coming back to campus to reside in their residence hall during the period of online instruction (March 18 - April 6) are required to complete the Housing During Online Instruction Period request form on your Residence Life Services account.
- Students who are not staying during this period (March 18 - April 4) will receive a room and board credit on their student account. Further details will be announced in the coming weeks about exact timing, but credits will be issued sometime after in-person classes begin again and eligibility is verified.
If you have questions, please email us at email@example.com.
March 16, 2020 - Student Recreation Center restrictions
Due to updates in public health guidance and tightening restrictions on public gatherings the Student Recreation Center will suspend operations beginning March 17 until normal campus operations resume.
March 16, 2020 - Frequently Asked Questions
I don't have anywhere else to go. Will I be able to stay in my room during this restricted operations period?
Yes. For now, all residence halls will remain open on a normal schedule. You have the option to return to your residence hall if you need to. Just be aware that as the situation continues to unfold, our guidance may change.
Are students required to return to campus or can we stay home until April 6?
You are not required to return. As a matter of fact, students are encouraged to stay at home.
If students return to just grab some items and don’t stay more than one night in the residence hall, will they be eligible to receive the housing credit?
You may certainly return to your residence hall campus to collect books and other personal items. And, if your travel distance makes it safer for you to stay the night before you return home, that is fine. Just remember, if you stay longer, you will not be eligible for the housing credit.
How long do I have to come pick up things from my room?
We prefer you to gather your belongings before Wednesday, March 18. After that date, access to the hall will be restricted to students who have notified us they are staying. If you need to pick up something after March 18, please notify us at firstname.lastname@example.org.
I want to stay for several days over this time period of online instruction. Will I get the credit?
If I paid extra for a private room, will I get more than the regular credit amount?
Your credit would be based on your private room rate.
Will my Dining Dollars roll over to next year?
At this time, we have not determined if it is feasible for them to roll to next semester. Stay tuned.
How will the $100 Dining Dollars credit work? Can I just get cash?
If you stay during this period and receive the $100 dining dollar credit, that credit will be applied after in-person classes resume and dining returns to normal operations. At this time, we have not determined if it is feasible for Dining Dollars to roll to next semester. Regardless, this credit will be an addition to your Dining Dollars account rather than a cash refund.
Why are you opening the residence halls if COVID-19 is severe enough to move classes online?
There were many students who, for various reasons, had no other option than to return to campus. As we open the halls, we are following guidance issued by the Centers for Disease Control (CDC) for on-campus housing, and as of the date of this information being posted (3-15-20), no confirmed cases of COVID-19 have been reported in Nacogdoches. It is likely a case will be confirmed at some point in the future. Should a case be confirmed, we will continue to adhere to the guidelines issued by the CDC as we modify operations.
March 14, 2020 - Housing and dining credits
We have received questions about whether or not residential students who do not return during this period of alternate operations (March 15 – April 4) will receive credits for their unused housing and dining. After working through the complexities of this situation we can report the answer is yes:
- Students who live on-campus and choose not to return will receive a prorated credit applied to their student account for their unused housing.
- Students who elect to remain in their residence hall will not be eligible for this housing credit.
- Students with a meal plan, both residential and commuter, who choose to access the limited dining options on-campus during this period will receive the $100 credit previously announced. Students who choose to remain off-campus and do not use their meal plan will receive a full prorated credit.
Thanks for your patience as we continue to work through the various issues surrounding this unprecedented situation. Please send any questions you might have to email@example.com.
March 13, 2020 - General information
We have listened to your questions about returning to the residence halls over the past hours since our announcement yesterday and we are modifying our guidance for residential students.
Since SFA is your "home away from home," all residence halls will remain open on a normal schedule. Halls will open Sunday, March 15 at noon as planned.
East College Dining Hall will be open. Due to a more limited schedule and number of options, each student with a dining plan will receive a $100 credit to their Dining Dollars balance.
In addition, the following facilities will be open:
- Baker Pattillo Student Center
- The Student Recreation Center will also be open for individual workouts, and the outdoor pool will be open.
- Student Health Clinic
- Steen Library
- SFA Post Office
We will continue enhanced cleaning in all of these areas and will be reminding you often of the need for washing your hands often with soap and water for at least 20 seconds especially after you have been in a public place, and avoid touching your eyes, nose, and mouth with unwashed hands.
Remember, group events and activities on campus have been cancelled until April 6.
If you have questions, please email us at firstname.lastname@example.org.