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Office of Student Rights and Responsibilities

Frequently Asked Questions

1. What is the Office of Student Rights & Responsibilities?

The OSRR acts on behalf of the university regarding a student’s behavior. The OSRR receives a report of an alleged violation of the Student Code of Conduct (Policy 10.4) and reviews it to determine whether disciplinary action shall be pursued.

2. How long does a Hearing take?

It depends on the severity of an alleged violation. A Hearing may take anywhere from thirty-minutes to an hour.

3. What happens if I fail to show for a scheduled Hearing?

A finding may be rendered in the absence of a student on the basis of the original information received and result in a hold being placed on the student’s account.

4. Who will have access to my disciplinary records?

Conduct records are confidential; however, a student may give written authorization to release information. A request with legitimate educational interests by a university official may also be granted.

5. What if the incident happens off campus?

If behavioral misconduct takes place off campus during the course of a university sponsored event, the Student Code of Conduct (Policy 10.4) applies. In addition, if the conduct adversely affects the university and/or pursuit of its objectives.

6. Will a policy violation of the Student Code of Conduct show up on my academic transcript?

All conduct violations are a part of student’s educational records and are maintained according to the university retention policy; however, suspension and expulsion are the only two sanctions that will show up on your academic transcript.

7. May I obtain legal advice from the OSRR?

No, the OSRR does not offer legal advice.

8. What is a Sanction?

A Sanction represents the consequences a student faces for having violated the Student Code of Conduct (Policy 10.4) and may impact one’s enrollment status.

9. How long will the process take before the Student Conduct Administrator renders a finding?

It depends on the severity and/or complexity of an incident. There are times when gathering information and meeting with all parties involved takes longer, but on average findings are rendered within one week of receiving the initial report.

10. Will problems that transpire in the classroom result in me being sent to the OSRR?

Yes, the OSRR receives both academic and non-academic incident reports.

11. How many individuals will I meet with during an Administrative Hearing?

An Administrative Hearing is an informal hearing that consist of a single-member Student Conduct Administrator; however, a formal Hearing is a multi-member board consisting of two faculty/staff members and a student.

12. How will the Student Conduct Administrator determine if I am responsible or not?

By a preponderance of evidence, which leads a reasonable person to conclude that something is more probable than not.

13. How will I know that I have violated the Student Code of Conduct?

The OSRR communicates and provides notice of the alleged violation through the student’s university email. The student may also be contacted by a university official.

14. Are parents allowed to be present during a Hearing?

Students are allowed to have an (one) advisor present during the Hearing. An advisor may consist of an attorney, parent, or friend.

15. What if I do not agree with the outcome of a Hearing?

The student may appeal the outcome of a Hearing to the Dean of Student Affairs whose decision shall be final.

16. Will I be able to speak during a Hearing?

Yes, all students are provided with an opportunity to speak in regards to the alleged violation reported against them.

17. What happens if I receive a citation and have to attend criminal court?

Proceedings under the Student Code of Conduct (Policy 10.4) may be addressed by the OSRR prior to, simultaneously with, or following any civil and/or criminal proceedings.

18. What if a false report is filed?

Filing a false or frivolous report to intentionally mislead is expressly forbidden. A violation as such may result in suspension or expulsion from the university.

19. If I decline to testify during a Hearing, what will happen?

All students have the right to decline testifying; however, relevant evidence originally received may be considered and the alleged violation adjudicated.

20. Will I be excused from class for a Hearing

No, students are advised to schedule their Hearing during times they do not have class.

Contact

Office of Student Rights and Responsibilities
936.468.2703
Fax: 936.468.7144
sfajudicial@sfasu.edu

Physical Address:
Rusk Building
Room 315

Mailing Address:
P.O. Box 13020, SFA Station
Nacogdoches, Texas 75962-3020

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