Organizational structure determines how the roles and responsibilities are assigned, controlled, and coordinated, and how information flows between the different levels of management.
The organizational structure of each project will consist of vendor representation, when applicable, and University representation. The University organizational structure will consist of the following:
- Executive Sponsor - works with the project management team and third parties to expedite and resolve issues that require the highest executive level involvement. This person or persons will promote the visibility and credibility of the project.
- Executive Steering Committee - responsible for guiding the implementation and making appropriate policy decisions when needed.
- Project Management Team - manages all project-related activities and tasks and is primarily responsible for the successful project implementation, along with the Department Implementation Team(s). The Project Management Team is responsible for completing a project on time, within budget, and according to specifications. Duties will include developing and maintaining project plans, managing project scope, coordinating activities for the teams, ensuring adherence to project plans, establishing the training schedule and notifying project team members and end users of training dates, ensuring proper training documentation is completed, facilitating resolution of critical communication and business processes, and ensuring resolution of problems, issues, and change requests.
- Department Implementation Team(s) - established as needed to perform specific activities for the project. Members from these teams will be responsible for developing strategies for change for the University by formulating communication, training, and organizational readiness plans. Primary responsibilities will be to perform business process analyses, define and test user procedures, set rules on the design, construction, and inputting of data fields, validate converted data, develop policy and procedures manuals, develop end-user training documents, ensure best practice processes are implemented, recommend policy or system changes, ensure completion of tasks, set standards for communication and business processes to be used, and set priorities for allocation of resources.
Members of each organizational unit reflected above should be listed in the PDD. Project governance will be provided by the Project Management Office.