Academic Space For Non-Academic Activities (B-2)
Original Implementation: 1979
Last Revision: January 29, 2008
The provisions of the policy on the Use of University Facilities (University Policy B-1) govern the use of all buildings, facilities, equipment, and grounds, hereafter referred to as facilities, under the control of Stephen F. Austin State University. That policy provides that the university may establish additional procedures for the reservation and use of specific facilities; therefore, the following provisions apply to academic space for non-academic activities.
There are times when facilities are needed by non-academic departments of the university as well as registered student organizations. Non-academic departments of the university and registered student organizations may request the use of campus facilities to conduct activities that further their mission.
To help achieve the most efficient utilization of university resources, academic facilities may be made available for the use of non-academic departments of the university and registered student organizations upon their request to the dean of the college or facility director who administers the space desired. The availability and use of such facilities will be subject to the regulations and policies set forth by the controlling college relating to the use of specific facilities within their delegated purview. Efforts should be made by the colleges to accommodate these requests whenever possible. Extensive or repeated use of the facility may require implementation of a facility use agreement. A statement of proof of responsibility or property damage deposit may be developed and required by the college that administers the space before use of the facilities is authorized. Such statements and/or procedures for requiring property deposits or facility use agreements must be in writing and have the approval of the president, provost and general counsel. Questions relating to contractual conditions should be initially directed to the dean of the college or facility director, who may as necessary, consult with the university attorney. The use of all academic space is subject to the permissible assignment or scheduling of that facility.
Cross Reference: Use of University Facilities, Policy B-1; Turner Auditorium, Policy B-28
Responsible for Implementation: Provost and Vice President for Academic Affairs; Vice President for University Affairs
Contact for Revision: Provost and Vice President for Academic Affairs, Vice President for University Affairs
Forms: None