Add/Drop (A-5)
Original Implementation: April 27, 1986
Last Revision: October 30, 2007
Students may add courses through the second class day during the summer semesters and through the fourth class day during the fall or spring semesters. Academic chairs/directors may reconcile class schedules through the official reporting date. Students may drop classes through five working days past mid-semester or mid-session as applicable. A student will not be allowed to drop a course after these dates, unless he or she withdraws from the university.
The following applies:
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Through the official reporting date, withdrawals or a course dropped will not be recorded on a student's transcript.
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After the official reporting date defined as twelfth class day in fall/spring and fourth class day in a summer session through five working days past mid-term for full semester courses or mid-session for partial semester courses, a drop, as well as a withdrawal, will be noted as a "W" on the transcript and reflected on the student information system. Undergraduate students who enroll in a Texas public institution for the first time during the fall 2007 academic term and thereafter may not drop a total of more than six courses with a ‘W’ grade, including any course a transfer student has dropped at another Texas public institution but excluding full semester withdrawals and exceptions as defined in Texas Education Code section 51.907 (e.g. severe illness or debilitating condition, responsibility for the care of another, death of a family member, active military duty of the student or immediate family member, work conflicts or other exceptions as determined by the institution). After all W’s (6 drops) have been used by a student who was a first-time freshmen entering a Texas public institution in the fall of 2007 or thereafter, the student must complete all courses taken and receive a grade.
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If a student has been found guilty of cheating/plagiarism according to policy A-9.1, Cheating and Plagiarism, the grade of "W" may be changed to "WF" at the discretion of the faculty member involved. In the case of a grade change to “WF”, the course will not count toward the six course drop limit referenced in section 2 since the student is incurring an academic penalty.
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Beginning on the sixth working day after mid-term for full semester courses or mid-session for partial semester courses, a drop will not be permitted unless the student withdraws from all courses for the term. This withdrawal will be noted on the transcript as a "WP" if the student is passing at the time or a "WF" if the student is failing at the time.
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Approved medical withdrawals may be granted for mental and physical conditions that prevent the student from completing the semester. Medical withdrawal is not intended as a device to shield a student from unsatisfactory progress or any other academic irregularity. Students wishing to request a medical withdrawal must do so within one year of the affected semester. Medical withdrawal requests should be made through the Office of the Registrar and will be considered by a committee comprised of the Registrar in conjunction with other university officials as appropriate.
Cross Reference: General Bulletin, Graduate Bulletin, Schedule of Classes, Texas Education Code Section 51.907
Responsible for Implementation: Provost and Vice President for Academic Affairs
Contact for Revision: Registrar
Forms: None