Computer Hardware and Software Acquisition (F-7.5)
Original Implementation: January 30,1996
Last Revision: January 30, 2007
Scope and Purpose
Stephen F. Austin State University seeks to provide a coherent computing environment for the benefit of faculty, students, and staff so that needed information can be shared over the campus network structure and so that equipment and software acquired can be effectively and efficiently maintained and managed.
This policy provides guidance for the acquisition of desktop computers, applications software and related technology. It is not the intent of this policy to restrict departments' ability to purchase specific computing resources, only to provide guidance in selecting equipment which will maximize their potential for utilizing campus services and computing resources support.
Equipment and Software
Equipment and software are recommended based on the following criteria:
- Suitability for campus-wide use
- Performance
- Campus network connectivity
- Ease of maintenance
- Cost
- Site licensing availability
Current recommended equipment and software information is available from the Purchasing Department or ITS Networking and Telecommunications.
Support Limitations
Departments purchasing the recommended equipment and/or software may expect to receive important types and levels of support for the items; therefore, departments are strongly advised to obtain current information before finalizing purchasing decisions. Departments which purchase equipment or software outside those recommended assume the liability for maintenance, licensing, and other support issues.
Additional Information
Departments wanting further information and advice or whose needs cannot be met from the current recommended equipment and software are urged to contact the Computing Help Desk, ext. 1212.
Information Resources Operating Plan Requirements
Current legislation and associated State Department of Information Resources (DIR) rules require that SFASU file an agency Information Resources Operating Plan each biennium. Major information resources purchases must be identified in this plan and approved by DIR before purchases may be made. The Director of Information Technology Services is responsible for all DIR plan approvals. Amendments to the Operating Plan may require 30 days or more for DIR approval and, if not filed and approved in advance, may delay the acquisition accordingly.
Role of the Purchasing Office
Purchases must comply with all University and State Purchasing requirements and procedures.
Cross Reference: None
Responsible for Implementation: Vice President for Finance and Administration
Contact for Revision: Director of Information Technology Services
Forms: None