Course Incidental Fees (A-12.1)
Original Implementation: April 30, 2001
Last Revision:April 22, 2008
Each course other than a laboratory class that is offered by the university may charge a course incidental fee. The course incidental fee charged must reasonably reflect the actual cost to the university of the materials and services for which the fee is collected. These funds will be used to cover the cost of materials, supplies, and/or services which result in a direct educational benefit in the classroom, including such things as guest lecturers or travel expenses to off-campus locations.
Laboratory classes charge a fee for the purpose of providing materials and supplies in the laboratory (See Policy A-24, Laboratory Fees); therefore, the course incidental fee will not be charged for a laboratory class.
Course incidental fees recommended by the department chair/director must be approved by the dean of the college and the provost and vice president for academic affairs. All fees will be reviewed annually at the department level for appropriateness and accuracy. New and changed fees will be submitted to the board of regents for approval. All course incidental fees will be published in the appropriate media and will be collected by the controller's office through student billings.
Cross Reference: Texas Education Code, Section 54.504, VTCA
Responsible for Implementation: Provost and Vice President for Academic Affairs
Contact for Revision: Provost and Vice President for Academic Affairs
Forms: Lab and Course Incidental Fee