Distribution of Payroll (C-12)
Original Implementation: Unpublished
Last Revision: April 24, 2007
University employees are paid monthly or semi-monthly for work done in the
previous month. Salaried employees are paid on the 1st of the month. Hourly
employees are paid on the 1st and 15th of the month. If the 1st or 15th falls
on a weekend or holiday, employees are paid on the first working day following
the weekend or holiday.
It is SFA’s intent to pay all employees by direct deposit. Employees
must complete a direct deposit authorization form, which is available in the
payroll department of the Controller's Office. Direct deposits can be made
electronically to any financial institution that accepts electronic transfers.
It is the employee’s responsibility to verify that their pay has been
deposited into their account.
If an employee has not authorized direct deposit, a payroll check will be
produced. Payroll checks are released at the Business Office at 11:00 a.m.
on paydays. Picture identification is required of each person picking up a
payroll check.
Release of payroll check to another person
An employee wishing to have his/her payroll check released to another individual
must provide that individual with signed authorization. The authorization
must be presented to the Business Office, along with picture identification
of both the employee and the person obtaining the check. The employee’s
identification must also include a sample of the employee’s signature,
which can be compared with the signed authorization (e.g., a state driver's
license).
Mailing of payroll check
An employee wishing to have his/her payroll check mailed must provide a signed
authorization and self-addressed stamped envelope to the Business Office.
The check will be mailed on the payday.
Cross Reference: None
Responsible for Implementation: Vice President for Finance and Administration
Contact for Revision: Controller
Forms: Direct Deposit Authorization form, available in the
Payroll Office