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Duties and Responsibilities of Offices Reporting to the V. P. for Academic Affairs (E-13A)

Original Implementation: September 4, 1979
Last Revision: January 15, 2002

Academic deans, Associate Vice President for Graduate Studies and Research, Registrar, Director of Admissions, Library Director, and Instructional Technology Director report directly to the Vice President for Academic Affairs. The duties and responsibilities of these officers are defined as follows:

Academic Deans

  1. Deans are responsible for fostering excellence in teaching, research, and service in their colleges.

  2. Among the responsibilities of the Deans of the Colleges are:

    1. supervise, counsel, and evaluate department chairs program directors, and faculty

    2. exercise leadership in budget preparation, establish funding priorities, monitor budget execution within the college; and coordinate fund raising

    3. make recommendations on all personnel actions within the college;

    4. facilitate college policy development;

    5. facilitate program development, operation, and evaluation;

    6. interpret policy and adjudicate appeals and exceptions;

    7. oversee degree plan preparation and qualification for graduation, and monitor , student progress

    8. advise the Vice President for Academic Affairs on matters affecting the instructional programs of the University.

    9. discharge other duties as assigned by the Vice President for Academic Affairs.

Associate Vice President for Graduate Studies and Research

  1. The Associate Vice President for Graduate Studies and Research is responsible for supervision of the University's graduate education concerns and for the oversite and management of the Office of Research and Sponsored Programs.

  2. Among the responsibilities of the Associate Vice President relating to graduate education are:

    1. recommend approval of graduate courses, programs, and degrees;

    2. serve as a resource person in budget, space, and personnel decisions affecting graduate education;

    3. recommend approval of faculty eligibility for teaching graduate courses;

    4. establish and maintain standards and procedures by which graduate students are admitted, enrolled, supervised, retained, and awarded advanced degrees;

    5. assign and/or approve graduate committees, and accept final thesis, exhibition or dissertation documents;

    6. chair the University Graduate Council which shall be advisory to the Associate Vice President ;

    7. recommend funding for graduate assistantships, recommend allocation of graduate assistantships to the colleges, monitor budget execution of graduate assistantship funds, and monitor graduate assistant appointments;

    8. prepare and administer the budget for the Graduate Office;

    9. interpret Graduate School policy and adjudicate various appeals and exceptions.

  3. Among the responsibilities of the Associate Vice President relating to research are:

    1. supervise, counsel, and evaluate the Director of the Office of Research and Sponsored Programs;

    2. provide leadership and direction in the development, evaluation, and institutional-level management of the Office of Research and Sponsored Programs;

    3. review and provide signature approval of all proposals for external funding routed through the Office of Research and Sponsored Programs;

    4. chair the University Research Council which is advisory to the Associate Vice President;

    5. coordinate the development of policies relating to the research enhancement program and federal and state regulations regarding the conduct of research and sponsored projects;

    6. prepare and administer the budget for the Office of Research and Sponsored Programs;

    7. make recommendations on all personnel actions within the Office of Research and Sponsored Programs.

Registrar

  1. The Registrar is responsible for the operation and development of the Office of the Registrar as a support service to the academic function of the University.

  2. Among the duties and responsibilities of the Registrar are:

    1. prepare all registration materials, maintain software tables, oversee registration;

    2. prepare schedule of classes, interim rosters and Official Reporting Date Class Rosters, and grade sheets. At the conclusion of the semester, prepare and distribution post-semester reports to interested offices.

    3. initiate a student's final graduation plan, prepare deficiency lists, tabulate honor rolls and rank in class;

    4. coordinate commencement procedures;

    5. maintain students' academic records on a permanent basis;

    6. prepare and administer the budget for the office of the Registrar;

    7. make recommendations on all personnel actions within the office of the Registrar.

    8. prepare and maintain the official course inventory for the University as required by the Texas Higher Education Coordinating Board

    9. prepare and maintain the official degree audit program for the entire University as approved by the Texas Higher Education Coordinating Board

    10. select the highest ranking graduating senior according to university policy

    11. prepare enrollment certification letters and reports upon request.

Director of Admissions

  1. The Director of Admissions is responsible for the development and operation of Admissions as a support service to the academic function of the University.

  2. Among the duties and responsibilities of the Director of Admissions are:

    1. recommend standards and develop procedures for the admission of undergraduate students;

    2. supervise the recruitment and admission of undergraduate students;

    3. articulate programs and courses with community colleges and other colleges and universities;

    4. compile and gather data for the Office of Institutional Research regarding new students enrollment for Coordinating Board reports;

    5. supervise the development of promotional material used for recruiting purposes;

    6. prepare and administer the budget for Admissions;

    7. make recommendations on all personnel actions within Admissions.

Library Director

  1. The Library Director is responsible for the development and operation of various educational resource and information technology functions in addition to traditional library services.

  2. Among the duties and responsibilities of the Library Director are:

    1. plan, organize, and direct library collection development, technical and information service programs;

    2. oversee student tutoring services provided through the Academic Assistance and Resource Center;

    3. provide generalized student computing support through the Library Information Network Center;

    4. plan and direct the University records management program and imaging services;

    5. promote development of a coherent and effective campus portal through campus webmastering and Web Development Office services

Instructional Technology Director

  1. The Director of Instructional Technology is responsible for coordinating, advising, and assisting academic units in integrating instructional technologies, including distance learning, into teaching, learning, research and outreach.

  2. Among the responsibilities of Instructional Technology Director are:

    1. serve as leader in recommending and evaluating instructional technology priorities and policies for the University;

    2. collaborate with academic units to incorporate instructional technology into teaching/learning processes;

    3. serve as academic liaison in all University-wide computing, telecommunications and networking initiatives;

    4. conduct strategic planning, needs assessments, and budget projection analysis for assessing instructional technology program development alternatives;

    5. administer programs of technology training and instruction activities for faculty including training for distance learning delivery;

    6. coordinate faculty and student services supportive of extended and distance learning curricula;

    7. advise deans on integrity of external distance learning programs;

    8. develop and promote internal and external partnerships, including collaborative instruction and the marketing of training and instruction to business and industry;

    9. prepare grant proposals to secure extramural funding in support of instructional technology program initiatives;

    10. assist academic units in ongoing assessment of instructional technology effectiveness;

    11. prepare and administer the budget for the Office of Instructional Technology;

    12. make recommendations on all personnel actions within the Office of Instructional Technology.

 

Source of Authority: Vice President for Academic Affairs

Cross Reference: None

Contact for Revision: Vice President for Academic Affairs

Forms: None