E-Mail for University Communication (F-41)
Original Implementation: January 28, 2003
Last Revision: July 13, 2006
Purpose
To establish conditions for the use of e-mail as a means for communication among university faculty, students, and staff members
Scope
This policy is effective for e-mail communications among university faculty, admitted and/or attending students, and staff members. Although e-mail accounts are assigned to all prospective students at the time they apply for admission, they are not bound by this policy until they have been enrolled.
Responsibility
This policy is the responsibility of the Vice President for Finance and Administration.
Policy
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Each person applying for admission to SFA as a student will be assigned an e-mail account. Each faculty or staff member hired by the university will be assigned an e-mail account at the time the employment information is entered into the Human Resources system.
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The assigned e-mail account shall be considered an official method of communication from university faculty and administrators to faculty, enrolled students, and staff members, either collectively or individually. It is the responsibility of each faculty member, enrolled student, and staff member to check for and appropriately respond to all such e-mail messages on a regular and frequent basis.
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SFA shall provide a mechanism for forwarding mail from a university account to one other account of the person's choosing (e.g. Hotmail, Yahoo!, departmental account, etc). It is the responsibility of each faculty member, student, and staff member to maintain accurate forwarding information.
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Students e-mail accounts and forwarding information will be deleted on the 20th class day of the first long semester in which the student is not enrolled at SFA.
Source of Authority: Vice President for Finance and Administration
Cross Reference: None
Contact for Revision: Vice President for Finance and Administration
Forms: None