File Maintenance for Faculty Personnel Files (A-60)
Original Implementation: October 31, 2000
Last Revision: July 10, 2007
The Southern Association of Colleges and Schools requires that the university keep on file for all full-time and part-time faculty members documentation of academic preparation including official transcripts, and, if appropriate for demonstrating competency, official documentation of professional and work experience, technical and performance competency, records of publications, certifications and other qualifications. To meet that requirement, the following guidelines have been established which address the contents of the file as well as the designated place for maintaining the file.
Filed in Office of Provost and Vice President for Academic Affairs:
All academic ranks, 9 month, 100% time, tenure and non-tenure track.
- Personnel Action Request form (green copy)
- Recommendation for Appointment form
- Signed contract issued by VPAA office
- Curriculum vita
- Official transcripts from all degree granting institutions attended
- Three letters of reference
Filed in Office of College Dean:
Adjunct, designated– 4.5 to 9 months, non-tenure track
- Personnel Action Request form (green copy)
- Recommendation for Appointment form
- Signed contract issued by dean’s office
- Curriculum vita
- Official transcripts from all degree granting institutions attended
- Three letters of reference
Filed in Graduate Office:
Graduate Assistant - Enrolled graduate student, 50% time or less, non-tenure track
- Personnel Action Request form
Note: See Policy E-1A, Academic Appointments and Titles, for definition of titles.
Cross Reference: Policy Manual, Faculty Handbook
Responsible for Implementation: Provost and Vice President for Academic Affairs
Contact for Revision: Provost and Vice President for Academic Affairs
Forms: None