Hiring of Non-Academic Personnel (E-27N)
Original Implementation: Unpublished
Last Revision: January 29, 2008
General Employment Regulations
In hiring university personnel, departments should use the following guidelines.
- Equal Employment Opportunity. The university's policy is to employ the best qualified applicants. In no instance shall an officer or employee base the decision to hire, to promote, to discharge, to demote, to grant or to withhold employee benefits from any qualified individual on any criteria other than ability, training, experience, and performance.
- Selective Service Registration. All offers of employment are contingent upon the applicant presenting proof that they have complied with the federal law requiring selective service registration unless they are exempt.
- Authority to Hire. Employment openings, for classified positions, requiring services of a person who is not a student of Stephen F. Austin State University, shall be listed on a "Classified Position Personnel Requisition" form. The form is initiated by the department head seeking to fill the position, accompanied by an approved job description, through channels to the appropriate vice president and/or president. Non-classified (administrative/professional) positions shall be listed on a "Department Notice of Vacancy Form." The form is initiated by the department or the chair of the search committee, accompanied by an approved job description, and routed through channels to the appropriate vice president and/or president. Upon approval of the president, the signed forms are routed to human resources.
- Listing of Employment Openings. Before the employing department recommends appointment of a candidate, classified positions shall be listed a minimum of five working days and non-classified (administrative/professional) positions a minimum of ten working days.
- Advertising of Employment Openings. Employment advertisements by any university department or official must contain the following statement: "An Equal Opportunity Employer" and must be approved in advance by the executive director of marketing. Human resources will list all faculty and staff openings with the local State Employment Office and such other agencies as may be appropriate. Any department or search committee electing to post vacancy notices on the Internet, must include the EEO notice as a part of the posting.
- Employment of Aliens. The university shall abide by regulations of the U.S. Immigration and Naturalization Service. In compliance with the 1986 Federal Immigration and Naturalization Law, all employees hired after November 1, 1986, must complete Form I-9 within 3 days of employment after which the form becomes a part of the individual's personnel record.
- Offers of Employment. All offers of employment may be withdrawn based on the board of regents non-approval, failure to fulfill requirements, or for other cause.
Cross Reference: 42 U.S.C., sec. 2000e et seq.; 8 U.S.C., sec. 1324a et seq.
Responsible for Implementation: Vice President for Finance and Administration
Contact for Revision: Director of Human Resources
Forms: Classified Position Personnel Requisition, Department Notice of Vacancy Form (both available online)