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Hiring of Non-Academic Personnel (E-27N)

Original Implementation: Unpublished
Last Revision: January 25, 2010

General Employment Regulations

In hiring university personnel, departments should use the following guidelines.

  1. Equal Employment Opportunity. The university's policy is to employ the best qualified applicants. In no instance shall an officer or employee base the decision to hire, to promote, to discharge, to demote, to grant or to withhold employee benefits from any qualified individual on any criteria other than ability, training, experience, and performance.
  2. Selective Service Registration. All offers of employment are contingent upon the applicant presenting proof that they have complied with the federal law requiring selective service registration unless they are exempt.
  3. Authority to Hire.  Once approvals to hire are obtained through the appropriate channels, all positions are electronically routed to the Human Resources Department at which time the positions are posted on the online applicant system.
  4. Listing of Employment Openings. Before the employing department recommends appointment of a candidate, classified positions shall be listed a minimum of five calendar days and non-classified (administrative/professional) positions a minimum of ten calendar days.
  5. Advertising of Employment Openings. Employment advertisements by any university department or official must contain the following statement: "An Equal Opportunity Employer" and must be approved in advance by the Office of Public Affairs and Marketing. Human Resources will list all faculty and staff openings with the local State Employment Office and other agencies as may be appropriate. Any department or search committee electing to post vacancy notices on the Internet, must include the EEO notice as a part of the posting.
  6. Employment of Aliens. The university shall abide by regulations of the U.S. Immigration and Naturalization Service. In compliance with the Immigration Reform and Control Act of 1986, all employees hired after November 1, 1986, must complete Form I-9 within 3 days of employment after which the form becomes a part of the individual's personnel record.
  7. Offers of Employment. All offers of employment may be withdrawn based on the Board of Regents non-approval, failure to fulfill requirements, or for other cause.

Cross Reference: 42 U.S.C. §§ 2000e, e-2,3; 8 U.S.C. § 1324a; Immigration Reform and Control Act of 1986, Pub. L. No. 99-603, 100 Stat. 3359

Responsible for Implementation: Vice President for Finance and Administration

Contact for Revision: Director of Human Resources

Forms: None