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Items Requiring Board of Regents Approval (D-20.5)

Original Implementation: July 5, 1988
Last Revision: July 10, 2007

  1. Items That Require Approval by the Board of Regents
    1. Construction/renovation projects if the estimated cost is $100,000 or more, including
      1. Selection of an architect/engineer
      2. Authority to submit the proposal to the coordinating board if the estimated project cost (includes all cost) is at least $1,000,000 for new construction, $2,000,000 for renovation, or as otherwise required under law.
      3. Construction contract awards. The Guaranteed Maximum Price must be reported to the Buildings and Grounds Committee at the next possible meeting.
      4. Approval of project budget.
      5. Change orders that would increase the cost of the project beyond the amount of the Guaranteed Maximum Price. Board approval of change orders would not be required for budgeted construction contingencies within the Guaranteed Maximum Price.
      6. For projects requiring coordinating board approval, a final project close-out report entailing a post completion evaluation of the project that includes the following elements that must be reported to the Buildings and Grounds Committee: final project cost, summary of change orders, existence of any liquidated damages, final HUB participation percentages and total value, summary of approvals from any state or federal agencies having jurisdiction, survey summary of evaluation by end users, summary of final inspection punch list for items needing repair. A warranty inspection will be conducted and major warranty repairs summarized for review by the president and chair of the Buildings and Grounds Committee.
    2. Actions relating to university employees, including
      1. Appointment of full-time faculty
      2. Faculty promotions
      3. Awarding of faculty tenure
      4. Appointment of full-time administrative/professional staff (non-classified) excluding those requiring student status and those paid with grant funding
      5. Change of position status of full-time faculty and administrative/professional (non-classified) staff
      6. Advisement on termination of full-time faculty and administrative/professional (non-classified) staff (executive session only, does not require board action for approval)
      7. Leaves of absence for faculty and administrative/professional (non-classified) staff for one semester (four and one-half months) or more
      8. Dual employment (with state agencies) of faculty and administrative/professional (non-classified) staff
    3. Delegations of administrative authority, including
      1. Authority to approve travel
      2. Authority to approve purchases
    4. Policy statements when the effect will be to change admission, probation, or suspension regulations establish or alter policies, regulations, or rules relating to employment or property rights govern the activities of the entire university or a major section of the university, such as rules for admission into teacher education or any other major curriculum change long standing and well accepted practices or patterns of behavior implement rules, regulations, or activities established by external authorities
    5. Contracts, purchases, or agreements in the amount of $100,000 or more
    6. Any lease of any item (building, equipment, etc.) if the total cost of the lease is expected to be $100,000 or more without regard to the length of the lease period
    7. Purchase, sale or exchange of real property (executive session only, does not require board action for approval)
    8. Depository contract (presently submitted annually)
    9. Food service (or similar) contracts, including changes in existing contracts
    10. Contracts and agreements with support or development foundations
    11. Settlements, consent decrees, authority to enter into litigation (executive session only, does not require board action for approval.)
    12. Establishment (or change) of mandatory fees
    13. Curriculum matters, including
      1. Establishment or elimination of academic programs
      2. Establishment or elimination of courses
      3. Major changes in programs or courses
    14. Designation of a name for university buildings, facilities, streets, etc.
    15. Annual holiday schedule
    16. Private, governmental, or foundation grants or agreements if the purpose of the grant, etc. is not designated ("President's Discretion" constitutes a designation)
    17. Annual operating budget
    18. Increases in existing budgets through a "budget adjustment" if over $100,000, except revolving funds.
    19. Biennial legislative request
    20. Long range master plan
  2. Items That Do Not Require Approval by the Board of Regents
    1. Construction or renovation projects under $100,000
    2. Change orders under $100,000 as long as the approved budget is not exceeded
    3. Appointment, change-of-status, promotion, termination of classified employees
    4. Appointment, change-of-status, termination of graduate or student assistants
    5. Resignations
    6. Contracts, purchases, and agreements when the amount is less than $100,000
    7. Budget transfers that do not increase the board approved budget
    8. Private, governmental, and foundation grants or agreements if the purpose of such is stipulated by the grantor, etc.
    9. Materials purchased for resale in auxiliary operations and central stores
    10. Materials purchased for inventory stock of the physical plant operation
    11. Materials purchased for normal inventory stock from operation and maintenance budgets previously approved by the board
    12. Maintenance and service contracts
    13. Library subscription services
    14. Recurring printing orders
    15. Contracts and agreements for athletic events, entertainment concerts, fine arts events, and other similar activities
    16. Group travel packages for resale
    17. Materials or services purchased for emergencies resulting from disasters, hazards, or other exigent circumstances
    18. Other items approved by the president of the university which are not listed in Section A of this policy.

Cross Reference: None

Responsible for Implementation: President

Contact for Revision: President

Forms: None