Mail Services (F-18)
Original Implementation: September 1, 1965
Last Revision: October 19, 2006
University policy and postal regulations govern the handling of mail.
1. The Stephen F. Austin State University (SFASU) Post Office is considered the official receiving point for all mail for University offices, departments, residence halls, and apartments.
2. University departments and administrative offices will use the SFASU Post Office for all postal transactions. Departments will not be permitted to purchase or retain stamps without written permission from the University President. A copy of the written permission will be filed in the SFASU Post Office.
3. All SFASU mail is considered delivered when the Nacogdoches Post Office delivers it to the SFASU Post Office.
4. SFASU Post Office staff will attempt to deliver incorrectly addressed mail according to USPS requirements. Business mail addressed only to the University will be sent to the Business Office for proper routing.
5. Post Office box numbers must be used on all correspondence.
6. All outgoing mail requiring metered postage or mailed under SFASU permit must be University business and have a complete return address with "Stephen F. Austin State University" and the department of origin. A completed postage IDT card must be attached to the mail to insure proper accounting of postal charges. Mail (other than Bulk Rate) must be received in the post office by 4:00 p.m. for dispatch the same day.
7. Campus Mail is defined as mail related to University business and is delivered to campus boxes without postage. Mail addressed to USPS boxes 4600-4659, and all personal mail requires postage.
8. All Campus Mail should be enclosed in a campus mail envelope. If other envelopes are used, they must be marked “Campus Mail” and have a complete return address including the department of origin and the box number. Campus Mail in plain envelopes without a return address will be delivered postage due.
9. All residents of University owned housing are required to have a SFASU Post Office box and notify correspondents of the box number.
10. Retired faculty or staff members are permitted to retain a box at their own expense on a space available basis.
11. It is the responsibility of each Department to distribute, forward or return mail addressed to personnel within the Department.
12. SFASU Post Office observes the same holidays as the U.S. Post Office. Morning mail will be boxed on holidays not observed by the University but sales windows will be closed.
Source of Authority: Vice President for University Affairs
Cross Reference: None
Contact for Revision: Manager of University Post Office
Forms: Postage IDT Card (available in the SFASU Post Office)