Stephen F. Austin State University

Policy Manual

1. Board of Regents

Policy Revised
1.1. Appearances before the Board of Regents 1/29/2013
1.2. Authority for Official Statements 10/22/2012
1.3. Contracting Authority 7/16/2013
1.4. Items requiring Board of Regents Approval 7/29/2014
1.5. Naming Guidelines 1/29/2013
1.6. Policy Development & Format
1.7. Selection of President, General Counsel, Director of Audit Services and Coordinator of Board Affairs 1/29/2013
1.8. Selection of Vice Presidents, Athletic Director, and Head Coaches 10/22/2012

2. General Administration

Policy Revised
2.1 Access to University Records 1/31/2012
2.2. Accessibility for Persons with Disabilities 10/27/2014
2.3. Assessment of Institutional Effectiveness 10/27/2014
2.4. Authority to Act in the Absence of the President 10/21/2013
2.5. Compliance with the Americans with Disabilities Act and the ADA Amendments Act 7/16/2013
2.6. Ethics 7/17/2012
2.7. Fraud 10/22/2012
2.8. Notary Public 10/22/2012
2.9. Records Management 1/28/2014
2.10. Student Records 10/22/2012
2.11 Discrimination Complaints/Sexual Harassment 7/17/2012

3. Finance and Accounting

Policy Revised
3.1. Agency Accounts 7/16/2013
3.2. Annual Budget Preparation 10/21/2013
3.3. Auditing a Course - Tuition and Fees 7/17/2012
3.4. Fixed Rate Tuition Plan 7/29/2014
3.5. Reserved
3.6. Cellular Telephones and Wireless Communication Devices 1/31/2012
3.7. Check Cashing 7/17/2012
3.8. Course Fees 7/29/2014
3.9. Departmental Budgeting and Accounting Responsibilities 4/15/2014
3.10. Discretionary Use of University Funds
3.11. Distribution of SFA Alumni Foundation Scholarships 1/29/2013
3.12. Establishing a New Departmental Account: Fund - Organization -Program (FOP) 1/31/2012
3.13. Expenditure Authority for Financial Transactions 4/17/2012
3.14. External Bank Accounts 7/17/2012
3.15. Financial Exigency
3.16. Gift Reporting 10/27/2014
3.17. Gifts, Loans, Endowments, and Bequests 1/28/2014
3.18. Gifts, Prizes and Awards 10/21/2013
3.19. Institutional Reserves Fund 7/17/2012
3.20. Investments - Endowment Funds 10/27/2014
3.21. Investments 1/28/2014
3.22. Laboratory Fees 7/29/2014
3.23. Moving Expenses 4/15/2014
3.24. Out-of-State Electronic Fee 7/19/2011
3.25. Private Support Organizations or Donors 10/22/2012
3.26. Receipts and Deposits 4/15/2014
3.27. Returned Payments 4/15/2014
3.28. Student Accounts Receivable 4/17/2012
3.29. Travel 7/16/2013
3.30 Travel Card 10/27/2014

4. Academic Affairs

Policy Revised
4.1. Student Academic Dishonesty 7/29/2014
4.2. Academic Unit Chair/Director Appointments 1/25/2011
4.3. Reserved
4.4. Administration of Academic Units 7/29/2014
4.5. Designation of School Status 1/28/2014
4.6. File Maintenance for Faculty Personnel Files 4/17/2012
4.7. Financial Aid Code of Conduct 1/31/2012
4.8. Performance Review of Officers Reporting to the Provost and Vice President for Academic Affairs 4/15/2014
4.9. Selection of Academic Deans 7/29/2014
4.10. Substantive Change 10/18/2011
4.11. Library
4.11.1. Interlibrary Loan 1/29/2013
4.11.2. Library Borrowing 1/29/2013
4.11.3 Library Gifts 1/29/2013
4.12 Class Meeting Times
4.13 Course Scheduling

5. Academic Programs and Degrees

Policy Revised
5.1. Academic Program Review 7/29/2014
5.2. Certificate Programs 7/29/2014
5.3. Continuing Education 10/22/2012
5.4 Credit and Contact Hours 4/15/2014
5.5. Course Grades 7/16/2013
5.6. Curation of Archaeological Collections 4/23/2013
5.7. Curriculum Reviews, Modifications and Approvals 10/18/2011
5.8. Developmental Education and Texas Success Initiative 4/15/2014
5.9. Discontinuance of Program or Academic Unit 10/27/2014
5.10. Establishing Centers, Institutes, and Specialized Testing or Service Laboratories 4/15/2014
5.11. Extra-institutional Learning Experience in the BAAS Degree 4/17/2012
5.12. Honorary Degree 1/31/2012
5.13. Off-Campus Credit Courses 7/19/2011
5.14. Oral English Proficiency Program 10/12/2009
5.15. Out-of-State Course Delivery 1/28/2014
5.16. Professional Educators' Council 7/29/2014
5.17. Stone Fort Museum Collections 1/28/2014

6. Academics-Students

Policy Revised
6.1. Academic Accommodation for Students with Disabilities 4/17/2012
6.2. Academic Advising for Undergraduate Students 4/15/2014
6.3. Academic Appeals by Students 7/29/2014
6.4. Academic Probation, Suspension and Reinstatement for Undergraduates 4/15/2014
6.5. Advanced Placement Guidelines 1/29/2013
6.6. Appeal Procedure Relating to the Provision of Accommodations for Students with Disabilities 10/21/2013
6.7. Class Attendance and Excused Absence 7/12/2011
6.8. Commencement 10/27/2014
6.9. Concurrent and Dual Credit Enrollment Programs 4/15/2014
6.10. Course Add/Drop 4/23/2013
6.11. Doctoral Students: Allowable Credit Hours and Completion Times 1/28/2014
6.12. Graduate Assistantships 7/29/2014
6.13. Graduate Student Advisement 1/28/2014
6.14. Military Service Activation 4/23/2013
6.15. In-Residence Requirement 1/28/2014
6.16. Satisfactory Academic Progress for Financial Aid Recipients 7/19/2011
6.17. Scholarship Disbursement 4/15/2014
6.18. Second Baccalaureate Degrees 1/29/2013
6.19. Student Fiscal Appeals 1/28/2014
6.20. Transfer Admissions and Credits 4/23/2013
6.21. Tuition Rebate 10/27/2014
6.22. Withdrawal Without Financial Clearance 1/29/2013
6.23. Prohibition of Enrollment Inducement of Military Service Members

7. Academics-Faculty

Policy Revised
7.1. Academic and Professional Qualifications 4/23/2013
7.2. Academic Appointments and Titles 7/29/2014
7.3. Academic Freedom and Responsibility 4/23/2013
7.4. Academic Promotion 1/31/2012
7.5. Administrative Evaluation of Adjunct Faculty Performance 4/15/2014
7.6. Administrative Evaluation of Faculty Performance and Consideration for Merit Pay 10/18/2010
7.7. Alumni Association Distinguished Professor Award 1/29/2013
7.8. Dead Week 4/17/2012
7.9. Distance Education Faculty Competencies and Compensation 10/18/2010
7.10. Emeritus 4/23/2013
7.11. Faculty Code of Conduct 10/27/2014
7.12. Faculty Search 7/29/2014
7.13. Faculty Workload 4/21/2009
7.14. Final Examination Scheduling 1/29/2013
7.15. Guest Lecturers 1/28/2014
7.16. Purchased Instructor-generated Materials 7/29/2014
7.17. Library Faculty 7/29/2014
7.18. Meeting and Conducting Classes 1/29/2013
7.19. Misconduct in Scholarly or Creative Activities
7.20. Overload Assignments 4/20/2010
7.21. Part-time Faculty 7/29/2014
7.22. Post-tenure Review 1/25/2011
7.23. Recording of Broadcasts for Educational Use 10/18/2010
7.24. Regents Professor 1/29/2013
7.25. Faculty Disagreements 7/29/2014
7.26. Small-Size Classes 1/28/2014
7.27. Student Evaluation of Instruction 4/15/2014
7.28. Summer Teaching Appointments 1/28/2014
7.29. Tenure 10/18/2011
7.30. Terminal Degrees 4/17/2012

8. Grants and Research

Policy Revised
8.1. Effort Reporting and Certification for Sponsored Activities 4/17/2012
8.2. Financial Conflicts of Interest in Sponsored Activities 7/17/2012
8.3. Grants and Contracts Administration 7/29/2014
8.4. Human Research Subjects Protection 4/23/2013
8.5. Indirect Cost Recovery, Distribution and Use and Fixed-Price Agreements 7/17/2012
8.6. Institutional Animal Care and Use Committee (IACUC)
8.7. Misconduct in Federally Funded Research 7/17/2012
8.8. Payments to Human Research Subjects 4/17/2012
8.9. Recombinant DNA and/or Infectious Biohazards in Teaching and Research
8.10. Research Development Program 4/12/2012
8.11. Research Enhancement Program 7/29/2014

9. Intellectual Property

Policy Revised
9.1. Computing Software Copyright 1/31/2012
9.2. Copyrighted Works Reproduction 7/19/2011
9.3. Digital Millennium Copyright 4/19/2011
9.4. Intellectual Property 7/29/2014
9.5. Intellectual Property Rights for Distance Education 7/19/2011

10. Student Affairs

Policy Revised
10.1. Bookstore Textbook Orders 10/22/2012
10.2. Food Services 10/22/2012
10.3. Hazing 7/29/2014
10.4. Student Code of Conduct 7/29/2014
10.5. Reserved
10.6. Student Employment 1/28/2014
10.7. Student ID Cards 7/19/2011
10.8. Student Media 1/28/2014
10.9. Student Organization Formation and Recognition 10/27/2014
10.10. Student Organization Risk Management Training 10/21/2013
10.11. Student Service Fee Allocations 1/28/2014
10.12. Student Travel 1/28/2014
10.13. Students Displaying Serious Psychological Problems 10/22/2012

11. Employment

Policy Revised
11.1. Affirmative Action 1/29/2013
11.2. At-Will Employment 4/17/2012
11.3. Authorization for the University President to Suspend Faculty and Staff 10/22/2012
11.4. Discipline and Discharge 1/31/2012
11.5. Moved to 2.11
11.6. Drug and Alcohol Testing 4/15/2014
11.7. Dual Employment 7/16/2013
11.8. Electronic Personnel Action Form 1/28/2014
11.9. Employee Affirmative Action/Recruitment Plan 1/29/2013
11.10. Employee Terminations and Transfers 4/15/2014
11.11. Employee Training 1/31/2012
11.12. Employment of Persons with Criminal History 1/31/2012
11.13. Faculty/Staff ID Cards 1/29/2013
11.14. Fair Labor Standards 1/28/2014
11.15. Grievance and Appeals 4/23/2013
11.16. Nepotism 4/17/2012
11.17. New Employee Orientation 4/23/2013
11.18. Organized Work Stoppage 10/22/2012
11.19. Outside Employment 7/16/2013
11.20. Performance Management Plan 7/17/2012
11.21. Probationary Period of Employment 4/17/2012
11.22. Reasonable Workplace Accommodation for Disabilities 7/16/2013
11.23. Reduction In Force of Non-Academic Employees 10/22/2012
11.24. Return to Work 1/29/2013
11.25. Security Sensitive Positions 1/31/2012
11.26. Selective Service Registration 4/15/2014
11.27. Staff Development 4/17/2012
11.28. Temporary Employment 1/31/2012
11.29. Student Internships
11.30. Time Reporting for Non-Exempt Employees 10/21/2013
11.31. USA Patriot Act 4/17/2012
11.32 Volunteer Workers

12. Compensation and Benefits

Policy Revised
12.1. Compensation from Grants, Contracts and Other Sponsored Agreements
12.2. Compensation Plan for Exempt and Non-Exempt Staff 1/28/2014
12.3. Distribution of Payroll 4/23/2013
12.4. Employee Enrolling for Courses 4/23/2013
12.5. Employee Scholarship Program 4/17/2012
12.6. Faculty Compensation 4/17/2012
12.7. Faculty Development Leaves 7/29/2014
12.8. Faculty/Staff Athletic Ticket Purchases 10/22/2012
12.9. Family and Medical Leave 4/23/2013
12.10. Insurance and Other Benefits 1/31/2012
12.11. Leave of Absence (Faculty) 4/17/2012
12.12 Leave of Absence (Non-Academic) 4/17/2012
12.13. Longevity Pay/Hazardous Duty Pay 4/15/2014
12.14. Overtime and Compensatory Time 1/28/2014
12.15. Retirement Programs 1/31/2012
12.16. Salary Supplements, Stipends, and Additional Compensation 4/17/2012
12.17. Service Awards 7/17/2012
12.18. Sick Leave 1/28/2014
12.19. Sick Leave Pool 10/22/2012
12.20. University Awards Programs 7/29/2014
12.21. Vacation Leave 4/15/2014
12.22. Reserved
12.23. Workers Compensation Coverage 1/29/2013
12.24. Working Hours and Holidays 1/28/2014

13. Health and Safety

Policy Revised
13.1. AIDS and HIV 10/21/2013
13.2. Animals on University Property 1/28/2014
13.3. Annual Disclosure of Crime Statistics 1/28/2014
13.4. Asbestos Removal 1/31/2012
13.5. Campus Programs for Minors
13.6. Disposition of Abandoned Personal Property 1/31/2012
13.7. Alcohol Service
13.8. Emergency Operations Plan 7/16/2013
13.9 Firearms Explosives and Ammunition 7/29/2014
13.10 Health & Safety 1/29/2013
13.11. Illicit Drugs and Alcohol Abuse 7/29/2014
13.12. University Closure for Inclement Weather and Other Emergencies 10/21/2013
13.13. Missing Student Notification 7/16/2013
13.14. Parking and Traffic Regulations 4/15/2014
13.15. Prohibition of Campus Violence 7/17/2012
13.16. Public/Student Health 7/29/2014
13.17. Radioactive or Radiation-Producing Materials or Equipment 4/17/2012
13.18. Reporting of Abuse, Exploitation or Neglect of Elderly or Disabled Persons 10/21/2013
13.19. Risk Management 10/18/2010
13.20. Skating and Skateboarding 1/29/2013
13.21. Smoking and Use of Tobacco Products 4/17/2012
13.22. Timely Warning Policy 10/21/2013
13.23. Training and Certification or University Vehicles Operators 4/15/2014
13.24. Fire and Life Safety
13.25 Wellness Release Time
13.26 Environmental Management 10/27/2014

14. Security

Policy Revised
14.1. Access to Secure Computing Facilities 4/23/2013
14.2. Computer and Network Security 10/18/2011
14.3. Computer System Access 7/16/2013
14.4. Gramm Leach Bliley Act Required Information Security 4/17/2012
14.5. Identity Theft Prevention 4/17/2012
14.6. Information Security for Portable Devices
14.7. Issuance and Control of Campus Keys 1/29/2013
14.8. Payment Card Acceptance and Security 7/17/2012
14.9. Safe and Vault Combinations 1/28/2014
14.10. Security Systems 4/17/2012
14.11. Wireless Networking 4/17/2012

15. Marketing and Communication

Policy Revised
15.1. E-Mail for University Communication 4/23/2013
15.2. Mobile Device Applications
15.3. News Releases 4/23/2013
15.4. Photographic Reprints 4/23/2013
15.5. University Letterhead 4/23/2013
15.6. University Logo/Seal 7/29/2014
15.7. University Printing Services 4/23/2013
15.8. University Publications 4/23/2013
15.9. University Web Calendar 4/23/2013
15.10. University Website 4/15/2014

16. Facility and Property Management

Policy Revised
16.1. Academic Facilities for Non-Academic Activities 1/28/2014
16.2. Administrative Systems Software Changes 4/23/2013
16.3. Reserved
16.4. Assembly and Demonstrations 7/16/2013
16.5. Austin Building Conference Rooms 1/28/2014
16.6. Building Design Standards 7/17/2012
16.7. Camp and Conference Reservations 10/22/2012
16.8. Campus Facilities for Political Purposes 10/22/2012
16.9. Electronic Accessibility 10/21/2013
16.10. Energy Conservation 7/17/2012
16.11. Fleet Management 7/17/2012
16.12. Guest Speaker 10/22/2012
16.13. Homer Bryce Stadium and William R. Johnson Coliseum 10/21/2013
16.14. Kennedy Auditorium Reservation and Use 4/23/2013
16.15. Lease, Rental or Use of Off-Campus Facilities 7/17/2012
16.16. Mail Services 10/22/2012
16.17. Markers and Monuments 1/29/2013
16.18. Norton HPE Complex 1/29/2013
16.19. Petitions and Handbills 7/29/2014
16.20. Physical Plant Charges 7/17/2012
16.21. Piney Woods Conservation Center 7/29/2014
16.22. Property Liability 1/28/2014
16.23. Rental of University Vehicles 4/17/2012
16.24. Signs and Exhibits 7/29/2014
16.25. Solicitation on Campus 4/17/2012
16.26. Student Center Operations 7/29/2014
16.27. The Ed and Gwen Cole Art Center and the Griffith Gallery 4/17/2012
16.28. Telecommunication Services 4/23/2013
16.29. Ticket Office Services 10/22/2012
16.30. Turner Auditorium 7/19/2011
16.31. Use of Amplified Sound on Campus Grounds 7/29/2014
16.32. Use of Electronic Information Resources 7/19/2011
16.33. Use of University Facilities 1/29/2013
16.34. Vehicle Repair and Maintenance 4/15/2014
16.35. Vending 10/22/2012
16.36. Vendor Protests 7/16/2013
16.37. Work Requests 1/29/2013

17. Purchasing

Policy Revised
17.1. Best Value Procurement 1/31/2012
17.2. Central Receiving 1/28/2014
17.3. Central Stores 7/17/2012
17.4. Computer Purchase and Replacement Policy 1/28/2014
17.5. Delegated Purchasing Authority 4/15/2014
17.6. Food Purchases 10/21/2013
17.7. Historically Underutilized Businesses 1/31/2012
17.8. Interagency and Interlocal Contracts 7/16/2013
17.9. Interdepartmental Transfer (IDT) 7/16/2013
17.10. Memberships 7/17/2012
17.11. Procurement Card 1/29/2013
17.12. Professional and Consulting Services 1/31/2012
17.13. Prompt Payment to Vendors 1/28/2014
17.14. Property Inventory and Management 1/28/2014
17.15. Proprietary Purchases 1/28/2014
17.16. Purchase of Electronic and Information Resources 1/28/2014
17.17. Purchase of Surplus Property 1/28/2014
17.18. Purchase of Demonstrator or Used Equipment 4/15/2014
17.19. Purchase Requisition 7/17/2012
17.20. Purchase Voucher 7/17/2012
17.21. Purchases From Employees 1/31/2012
17.22. Purchasing Ethics and Confidentiality 1/31/2012
17.23. Restrictions on Contracting with and Paying Certain Vendors 7/17/2012
17.24. Year-end Purchasing 7/29/2014
17.25. Procurement Training