Electronic Personnel Action Form (E-39)
Original Implementation: Unpublished
Last Revision: January 25, 2011
The Electronic Personnel Action Form (EPAF) is used to obtain administrative approval and to notify Payroll/Human Resources (HR) of changes in employment status for all employees, including graduate students and undergraduate students. Detailed instructions for the completion of the EPAF are available from HR. The EPAF is an electronic form and all items on the form are to be completed as explained in the procedures described on the HR Web site. Most of the required information is easily accessible.
Originators and approvers of EPAFs must be trained and complete authorization forms before they will be allowed to access the EPAF through Self-Service Banner. Further information regarding this training and the proper forms can be obtained from HR.
EPAFs should be prepared for the following reasons:
- Employment of exempt or non-exempt positions including graduate students and undergraduate students;
- A change in the employee's title, salary (outside of the annual budget process), FTE percentage, account number or department or if an employee is being reappointed, has an overload, or is receiving a salary supplement;
- Whenever an employee is going on leave without pay, a return to work from leave without pay, or a faculty development leave; or
- Whenever an employee is separating from employment with the university including retirements, voluntary and involuntary terminations, and at the end of an assignment when the employee will not be returning the next semester.
EPAFs should be completed, electronically -approved, and routed to HR before the employee starts to work, immediately at the time of the change of status, or immediately at the end of the assignment. An employee who has questions regarding the procedures may contact HR for assistance.
Cross Reference: None
Responsible for Implementation: Vice President for Finance and Administration
Contact for Revision: Director of Human Resources
Forms: Electronic Personnel Action Form available through Self Service Banner
Board Committee Assignment: Finance and Audit