Piney Woods Conservation Center (B-26)

Original Implementation: September 1, 1986
Last Revision: April 19, 2011

The provisions of university policy, Use of University Facilities (B-1), govern the use of all buildings, facilities, equipment, and grounds, hereinafter referred to as facilities, under the control of Stephen F. Austin State University. That policy provides that the university may establish additional procedures for the reservation and use of specific facilities; therefore, the following provisions apply to the Piney Woods Conservation Center (PWCC).

Housing Capacities
To maximize use of the PWCC, a 24-person minimum is required for all groups. Smaller groups may be accommodated at a higher rate or scheduled simultaneously with another group using the facility.

The following capacities apply with two rooms sharing one bath (suite):

1 person or couple per suite - capacity 16 individuals or 16 couples
1 person per room - capacity 32
2 people per room - capacity 64
3 people per room - capacity 96
4 people per room - capacity 128

Reservations
The facilities of the PWCC are available for daytime, evening, or overnight events. Reservations for the PWCC must be made with the program coordinator, (936) 584-2412, 336 County Road 473, Broaddus, TX 75929.

A deposit is required to hold reservations for a specific date. The deposit may be waived for state agencies. University colleges, schools, departments, and sponsored programs must submit an Interdepartmental Transfer (IDT) account number for deposit and billing purposes. The deposit or IDT account number is submitted to the PWCC program coordinator with a letter detailing the following:

Title and nature of program;
Name, phone number, email, and postal address of program contact person;
Estimated number of participants;
Arrival and departure dates and times;
Number of meals required;
Number of participants by gender for dorm assignments; and,
Special requests, i.e., menu preferences, sack lunches, number of classrooms, etc.

The program coordinator shall return a letter or e-mail of confirmation. A final count of participants is due no later than seven (7) days prior to the event.

Billing
Rates are established and adjusted periodically for standard meals and accommodations. Special arrangements and prices can be negotiated for large groups, miscellaneous equipment, etc. Standard rates are available upon request. Arrangements may be made for accident insurance coverage for qualified groups. Details are supplied upon request.

Each group is responsible for collecting meal and housing fees for its program. The PWCC will submit an invoice at the completion of the program based on the reservation, and payment is due no later than ten (10) days after receipt.

Checks should be made payable to Stephen F. Austin State University and mailed to the Arthur Temple College of Forestry and Agriculture, P.O. Box 6109, SFA Station, Nacogdoches, TX 75962-6109.

Cross Reference: Use of University Facilities (B-1)

Responsible for Implementation: Provost and Vice President for Academic Affairs

Contact for Revision: Dean of the Arthur Temple College of Forestry and Agriculture

Forms: None

Board Committee Assignment: Building and Grounds