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Pineywoods Conservation Center (B-26)

Original Implementation: September 1, 1986
Last Revision: July 14, 2005

The provisions of University Policy B-1, Use of University Facilities, govern the use of all buildings, facilities, equipment and grounds, hereinafter referred to as facilities, under the control of Stephen F. Austin State University. That policy provides that the University may establish additional procedures for the reservation and use of specific facilities; therefore, the following provisions apply to the PineyWoodsConservationCenter. Reservations for the Piney Woods Conservation Center (PWCC) must be made with the Program Coordinator, (936) 584-2412, 336 County Road 473, Broaddus, TX75929, or the Arthur Temple College of Forestry and Agriculture, (936) 468-3301, P.O. Box 6109, Nacogdoches, TX75962-6109.

Reservations

  1. A deposit is required to hold reservations for a specific date. The deposit may be waived for state agencies.

  2. University colleges, departments and sponsored programs must submit an I.D.T. account number for deposit and billing purposes.

  3. The deposit or I.D.T. account number is submitted to the PWCC Program Coordinator with a letter detailing the following:

    1. title and nature of program

    2. name, phone number and address of program contact person

    3. estimated number of participants

    4. arrival and departure dates and times

    5. number of meals

    6. number of participants by sex for dorm assignments

    7. special requests, i.e., menu preferences, sack lunches, number of classrooms, etc.

Confirmation

  1. A letter or e-mail of confirmation is returned by the Program Coordinator.

  2. A final count of participants is due to the Program Coordinator of the PWCC no later than seven (7) days prior to the event.

Billing

Each group is responsible for collecting meal and housing fees for its program. The PWCC will submit a statement at the completion of the program based on the actual number of participants per meal and per bed occupied. Payment is due no later than 10 days after receipt of the bill.

Checks should be made payable to Stephen F. Austin State University and mailed to Office of the Bursar, P.O. Box 63007, Nacogdoches, TX75963-9918.

Minimum

To maximize use of the PWCC, a twenty-person minimum is required for all groups. Smaller groups may be accommodated at a higher rate or scheduled simultaneously with another group using the facility. 

Day and evening programs only (with no overnight reservations): The facilities of the PWCC are available for luncheon, banquets, or planning sessions.

Capacities

The following capacities apply with two rooms sharing one bath (suite): 

  1. 1 person or couple per suite - capacity 16 individuals or 16 couples

  2. 1 person per room - capacity 32

  3. 2 people per room - capacity 64

  4. 3 people per room - capacity 96

  5. 4 people per room - capacity 128

Rates are established and adjusted periodically for standard meals and accommodations. Special arrangements and prices can be negotiated for large groups, miscellaneous equipment, etc. Standard rates are available upon request. Arrangements may be made for accident insurance coverage for qualified groups. Details are supplied upon request. 

Source of Authority : Board of Regents, President, Vice President for Business Affairs

Cross Reference : B-1, Use of University Facilities,

Contact for Revision : Dean of the ArthurTempleCollege of Forestry and Agriculture

Forms: None