Purchase Requisition (C-30)
Original Implementation: Unpublished
Last Revision: October 30, 2007
Specific requests by a department to purchase goods or services begins with the completion of a "Purchase Requisition" that must be approved by the account manager or his/her designee. Approval levels will be documented via FRS Approval Structures maintained by the purchasing office.
The purchase of highly technical items may require special assistance from the end user. In such cases it is the responsibility of the end user to provide technical support in the preparation of specifications and in the evaluation of solicitations. If review of solicitation responses prior to award is specifically desired, please state on the "Purchase Requisition".
Items that can be purchased from the same vendor should be grouped on the same requisition.
Requisition processing within the purchasing department differs depending upon source of funds, dollar value, and the type of good or service being acquired. Requisitions will usually be processed into purchase orders within one day to six weeks. See policy C-7, Best Value Procurement.
The "Purchase Requisition" is to be generated electronically. On-line requisitions are entered through the FRS System following the guidelines outlined in the FRS Purchasing Software Manual. Contact the purchasing office for more information if you do not currently have this access. The manual is available in pdf format at URL http://www.sfasu.edu/purchasing/manuals.asp. For training, contact the purchasing office.
Cross Reference: Best Value Procurement (C-7)
Responsible for Implementation: Vice President for Finance and Administration
Contact for Revision: Director of Purchasing and Inventory/HUB Coordinator
Forms: None