Purchase Voucher (C-31)
Original Implementation: September, 1990
Last Revision: July 17, 2012
Except as specified herein, purchases for goods or services are to be processed in accordance with Delegated Purchasing Authority (C-10). Payments that do not involve a procurement process may be initiated on a purchase voucher and include, but are not limited to, the following:
- Overnight mail services (no voucher required if using the procurement office preferred vendor contract)
- Licensing fees (except software licensing fees)
- Notary bonds
- Refunds
- Postage
- Prepayment of registration fees for business conferences, workshops and seminars (these may also be paid with the p-card)
- Settlement agreements
- All purchases from agency accounts
The purchase voucher form is available on the SFA business forms website.
Payments that are inappropriately initiated on a purchase voucher will be returned to the originating department for proper processing through the procurement office.
Cross Reference: Delegated Purchasing Authority (C-10)
Responsible for Implementation: Vice President for Finance and Administration
Contact for Revision: Controller; Director of Procurement and Property Services/HUB Coordinator
Forms: Purchase Voucher
Board Committee Assignment: Finance and Audit