Purchases From Employees (C-27)
Original Implementation: Unpublished
Last Revision: January 31, 2012
Purchases, including but not limited to p-card, purchase order and purchase voucher from an SFA officer or employee are prohibited except as provided herein. In addition, purchases from any person or entity with whom the SFA officer or employee has a family, financial or personal relationship must be disclosed and managed. Reference Purchasing Ethics and Confidentiality (C-33).
The purchase of commodities from any SFA officer or employee is prohibited unless the price is equal to or less than that which can be obtained from any other known and ethical source, regardless of the dollar amount.
Solicitation documentation showing pricing from a minimum of two other sources is required for any purchase including, but not limited to, procurement card, purchase order, or purchase voucher. A proprietary purchase from an officer or employee may be acceptable, but only with approval from the director of procurement.
Service contracts or agreements between employees and the university are normally processed through the university payroll system. Contracts or agreements of this nature must be approved in advance by the director of procurement and the general counsel. - The standard procedure is to submit an additional compensation form to human resources. Reference Salary Supplements, Stipends, and Additional Compensation policy (E-9).
Cross Reference: Salary Supplements, Stipends and Additional Compensation (E-9); Purchasing Ethics and Confidentiality (C-33)
Responsible for Implementation: Vice President for Finance and Administration
Contact for Revision: Director of Procurement and Property Services/HUB Coordinator
Forms: Sole Source/Product Justification
Board Committee Assignment: Finance and Audit