Purchases From Employees (C-27)

Original Implementation: Unpublished
Last Revision: April 22, 2008

The purchase of COMMODITIES from any officer or employee of the state of Texas or any of its agencies is prohibited unless the price is equal to or less than that which can be obtained from any other known and ethical source, regardless of the dollar amount. Possible conflicts of interest are to be avoided whenever possible.

Solicitation documentation showing pricing from a minimum of two other sources is required on any Procurement Card purchase, Purchase Order, or voucher submitted for payment to an employee of the state of Texas or any of its agencies. A sole source purchase from an employee may be acceptable, but only with approval of the director of purchasing and inventory.

Contracting for SERVICES with a university employee is prohibited unless approved by the director of purchasing and inventory in consultation with general counsel. A request to purchase SERVICES from any officer or employee of Stephen F. Austin State University must be initiated by submitting an additional compensation form to human resources. The request will not be considered unless the service being performed is significantly different from the employee's regular duties. See Policy E-9, Compensation in Excess of Base Salary.

Cross Reference: Policy E-9 Salary Supplements, Stipends and Additional Compensation; Policy C-33 Purchasing Ethics and Confidentiality

Responsible for Implementation: Vice President for Finance and Administration

Contact for Revision: Director of Purchasing and Inventory

Forms: None