Purchase of Used Equipment or Supplies (C-29)
Original Implementation: June 1, 1983
Last Revision: April 22, 2008
It may occasionally be necessary or advantageous to purchase used or demonstrator equipment and supplies. A requisition must be submitted to initiate the purchase of used or demonstrator equipment. The buyer will work closely with the department to secure the required documentation:
For Orders $5000 or Less:
Phone POs may not be given to the department. The Purchaser must include the following statement on the purchase order and insure that the vendor receives a copy of the purchase order:
“By delivering the goods named herein, the Seller warrants that the goods shall conform to the description stated herein and shall perform and/or serve the ordinary purposes for which such goods are used. Goods failing to meet the above warranty may be returned at no cost to the University within 30 days of the receipt of goods. Notwithstanding, other warranty terms exceeding that stated herein shall prevail.”
For Orders Greater than $5000:
- The Purchaser must complete a Best Value solicitation in accordance with the appropriate procurement rules, or;
- The department must submit a Sole Product/Sole Source Justification form, if available from only one source;
- The Purchaser or department must secure a letter or signed statement from the vendor guaranteeing the quality and condition of the goods;
After the appropriate documentation is obtained the Purchaser will proceed with placing an order for the used or demonstrator equipment or supplies.
Cross Reference: Texas Education Code, Chapters 51.9335 (a) – (f), Purchase Requisition Policy C-30, Proprietary Purchases Policy C-26
Responsible for Implementation: Vice President for Finance and Administration
Contact for Revision: Director of Purchasing and Inventory
Forms: Purchase Requisition; Sole Product/Sole Source Justification