Recording of Broadcasts for Educational Use (A-33)
Original Implementation: December 21, 1982
Last Revision: January 30, 2007
This policy statement applies to any transmission medium used to convey to the general public programs delivered by broadcast stations, cable systems, satellite, or any other transmission medium, and applies to any form of transmitted information from any source except when a different, explicit agreement exists between the parties originating and receiving the program or information.
The following guidelines must be observed in the off-air recording of broadcast programming for educational use:
A broadcast transmission may be recorded off-air simultaneously with the broadcast transmission (including simultaneous cable retransmission) and retained by Stephen F. Austin State University for a period not to exceed the first forty-five (45) consecutive calendar days after the date of the recording. Upon conclusion of such retention period, all off-air recordings must be erased or destroyed immediately. Broadcast programs are television programs transmitted by television stations for reception by the general public without charge. Programs may not be recorded from a television satellite unless these programs are authorized for free reception or the institution obtains a license to copy the programs.
Off-air recordings may be used once by individual teachers in the course of relevant teaching activities, and repeated once only when instructional reinforcement is necessary, in classrooms and similar places devoted to instruction within a single building, cluster, or campus, as well as in the homes of students receiving formalized home instruction, during the first ten (10) consecutive school days in the 45-calendar-day retention period. School days are school session days--not counting weekends, holidays, vacations, examination periods, or other scheduled interruptions--within the 45-calendar-day retention period.
Off-air recordings may be made only at the request of and used by individual teachers and may not be regularly recorded in anticipation of requests. No broadcast program may be recorded off-air more than once at the request of the same teacher, regardless of the number of times the program may be broadcast.
A limited number of copies may be reproduced from each off-air recording to meet the legitimate needs of teachers under these guidelines. Each such additional copy shall be subject to all provisions governing the original recording.
After the first ten (10) consecutive school days, off-air recordings may be used to the end of the 45-calendar-day retention period only for teacher evaluation purposes; i.e., to determine whether or not to include the broadcast program in the teaching curriculum, and may not be used in the recording institution for student exhibition or any other non-evaluation purpose without authorization.
Off-air recordings need not be used in their entirety, but the recorded programs may not be altered from their original content. Off-air recordings may not be physically or electronically combined or merged to constitute teaching anthologies or compilations.
All copies of off-air recordings must include the copyright notice on the broadcast program as recorded.
Cross Reference: Faculty Handbook
Responsible for Implementation: Provost and Vice President for Academic Affairs
Contact for Revision: Provost and Vice President for Academic Affairs
Forms: None