Establishing a New Departmental Account: Fund - Organization - Program (FOP) (C-34)
Original Implementation: Unpublished
Last Revision: January 31, 2012
Requests to establish a new departmental account, Fund – Organization – Program (FOP), must be submitted on the "Establishing a New Departmental Account" form for non-grant accounts or the “Establishing a New Banner Fund – External Awards and Contracts” form for grant accounts. These forms originate in the requesting department and are submitted through appropriate division channels for approval. The form for external awards and contracts is also routed to the office of the research and sponsored programs for approval.
After division approval, the request is submitted to the controller’s office. The controller’s office will approve the request and establish the new account (FOP) or notify the department why an account will not be established. Requests for departmental accounts must include a detailed budget. No account will be established until funding for the account is available. No funds will be obligated or expended until the account is established.
The Establishing a- New Departmental Account form can be used to establish a new Banner fund or a new Banner organization (org) as appropriate. The controller’s office will notify the account manager or the originating department of new FOP when the account is ready for use.
Cross Reference: None
Responsible for Implementation: Vice President for Finance and Administration
Contact for Revision: Controller
Forms: Establishing a New Departmental Account and Establishing a New Banner Fund – External Awards and Contracts. Both forms are available online on the forms link: http://www.sfasu.edu/3386.asp
Board Committee Assignment: Finance and Audit