Returned Checks (C-35)
Original Implementation: September 1, 1987
Last Revision: July 10, 2007
A returned check is defined as any check or electronic payment returned to the university unpaid due to no fault of the bank or the university. The business office shall assess a thirty dollar ($30) fee plus applicable sales tax for each such returned check. Returned checks on student or departmental accounts may be submitted for collection to CheckMate or other check verification and collection service or the county attorney. If a delinquent account is turned over to a collection agency, applicable charges assessed by the collection agency will be charged to the student's account.
Returned checks received from departmental deposits will be charged back to the originating account and the department involved will be notified. If a returned check is received from a donor, the university will charge back the original entry recording the gift to the development office. The development office may make contact with the donor for resolution.
Returned Check Consequences
After receipt of three returned checks from any individual, the university reserves the right to refuse checks from those individuals, and may demand payment by cash, cashier’s check, credit card or money order. Additionally, legal action make be taken.
Employees with returned checks must make restitution to the university within ten days of notification. Failure to make restitution within ten business days of notification may result in disciplinary action
Cross Reference: C-6 Check Cashing
Responsible for Implementation: Vice President for Finance and Administration
Contact for Revision: Controller
Forms: None