Scholarship Disbursement (F-24)
Original Implementation: March 9, 1988
Last Revision: January 30, 2007
Title 20, Subchapter IV regulations of the Higher Education Act of 1965 (as amended) which govern the federal student financial aid programs require that a participating institution has a central source to coordinate all financial awards to its students. To assure university-wide coordination of all scholarships and other student financial assistance, all disbursements of assistance other than student employment or graduate assistantships should be coordinated by the Student Financial Aid office.
All scholarships and financial aid should be recorded on the financial aid management system and disbursed using the university disbursement system normally used for student financial assistance. Prior to disbursement to the student, any debt owed by the student will be deducted from the award.
To facilitate payment of the award, the award committee or department selecting a scholarship recipient must send to the Financial Aid Office Scholarship Coordinator a notification that contains the information listed below:
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Name of scholarship
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Account number
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Recipient’s name
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Campus ID or Social Security number
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Specific award period, (i.e., fall and/or spring, summer session I and/or summer session II)
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Dollar amount for each award period
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Account manager , department, phone number, and date
The department should provide any special criteria associated with the scholarship, such as:
Must student be enrolled in a specific course, minimum number of hours, or major?
Once disbursement is received, enter into the computer and credit bill:
If needed, a financial aid adjustment will be made to reflect the additional scholarship offer, and notification sent to the student.
After the bill is credited, any remaining funds will be issued to student.
In order to credit scholarship funds to pre-registered bills, requests for disbursement must be received by the Financial Aid Office ten business days before the first class day of each semester.
The donor or account manager of the scholarship program decides whether funds should be repaid should the student drop a specific course or withdraws from school or no longer meets the eligibility criteria for the scholarship. The donor or account manager then contacts Financial Aid whether or not to charge back the funds and issue a bill to the student.
Cross Reference: None
Responsible for Implementation: Provost and Vice President for Academic Affairs
Contact For Revision: Director of Financial Aid
Forms: Disbursement Request Form, email or memo