Scholarship Disbursement (F-24)
Original Implementation: March 9, 1988
Last Revision: October 18, 2010
Scholarships are one form of financial aid.
Title 20, Subchapter IV of the Higher Education Act of 1965 (as amended) governs federal student financial aid programs. This law requires participating institutions to have a central source to coordinate all financial awards to its students. All disbursements of financial assistance other than student employment or graduate assistantships should be coordinated by the Office of Student Financial Aid.
All scholarships shall be recorded on and distributed through the financial aid management system. Prior to disbursement of any financial aid, debt owed by the student to the university shall be deducted from the amount of the scholarship.
- The committee or academic unit selecting a scholarship recipient must send to the Financial Aid Office Scholarship Coordinator a notification that contains the necessary information.
- The academic unit must provide any special criteria associated with the scholarship.
- Once disbursement is made, the scholarship must be credited to the student’s account. Any remaining funds shall be issued to the student.
- In order to credit scholarship funds to accounts of students who have pre-registered, requests for disbursement must be received by the Financial Aid Office ten business days before the first class day of each semester.
- The account manager of the scholarship program shall determine whether funds should be repaid if the student withdraws from the university or no longer meets the eligibility criteria. In such situations, the account manager must notify the Financial Aid Office whether to charge back the funds and issue a bill to the student.
Cross Reference: Title IV of the Higher Education Act of 1965, 20 U.S.C. § 1070.
Responsible for Implementation: Provost and Vice President for Academic Affairs
Contact For Revision: Director of Financial Aid
Forms: Disbursement Request Form, email or memo