Stephen F. Austin State University

Original Implementation: October 26, 1999
Last Revision: April 22, 2008

Effective September 1, 1999 all male citizens/nationals from eighteen up to twenty-six years of age must provide proof of registration or proof of exemption from registration with the selective service system prior to beginning employment with Stephen F. Austin State University. Please note that the age requirement is up to the individual's 26th birthday. Upon attaining the 26th year of age, the registration verification process is no longer applicable.

This verification requirement is applicable to all categories of employees including faculty and student employees, classified and non-classified employees, and temporary and casual employees.

The registration requirement does not apply to a person employed by SFA before September 1, 1999 as long as the person's employment by SFA is continuous. The following persons are exempt from the requirement to register:

• Females.
• Lawfully admitted non-immigrant aliens on visas (such as those men on visitor or student visas and members of diplomatic or trade missions and their families) because they are residing in this country temporarily.
• Member of the Armed Forces on full-time active duty, including cadets and midshipmen at the United State service academies.
• All males who have reached age 26.

Each hiring department should notify Human Resources or Student Employment as soon as possible when hiring a new employee. A male candidate between the ages of 18 and 26 years who is selected for a position is required to complete the SFA Selective Service Registration Form and provide proof of registration prior to employment. Proof of registration includes the individual's selective service registration acknowledgment card or a copy of the individual's on-line verification screen found on the Selective Service System's web page at: https://www.sss.gov. Individuals can complete the required registration process by completing and submitting a registration card at any U.S. Post Office, or by accessing Register On-Line Now on the selective service web page, at the same web address as shown above. Those individuals that register at an U.S. Post Office must provide proof of registration prior to employment.

The following guidelines should be followed for the employment process:

1. The completed SFA Selective Service Registration Form and the attached documentation are to be added to the individual's personnel file.
2. Any offer of employment to a male candidate 18 years up to the 26th year of age is to be considered conditional until he has provided proof of registration with the Selective Service or documented his exemption from the requirement to register.
3. The registration verification form is to be completed only for the finalist candidate. This verification is not to be asked of all applicants.
4. In the event that a candidate with a conditional offer of employment actually works, he must immediately provide proof of employment or be denied additional employment until such time as he has provided the required verification of registration. Should the candidate be unable or unwilling to provide the required verification of registration, he must be considered as ineligible for state employment and not permitted to continue to work, in any capacity.

 

Cross Reference: Texas Government Code, 651.00

Responsible for Implementation: Vice President for Finance and Administration

Contact for Revision: Director of Human Resources

Forms: SFA Selective Service Registration Verification Form