Student Travel (D-48)
Original Implementation: October 23, 2001
Last Revision: January 25, 2011
This policy governs student travel undertaken by one or more SFA students presently enrolled at the university to reach an activity or event that has been organized and sponsored by the university and is located more than 25 miles from the university.
This policy shall apply if the travel is funded by the university; the travel is undertaken using a vehicle owned or leased by the university; or if the travel is required by a registered SFA student organization to an event that has been organized and sponsored by the university.
- Travel funded by the university and/or using university owned or leased vehicles
University Policy B-30, University Vehicles, governs the use of university owned vehicles and vehicles rented using university funds from a non-university fleet. All of the requirements of that policy, such as driver qualifications and passenger capacity, apply to student travel as addressed in this policy.
Other specific requirements of this policy include:
a. All occupants must use seats belts, as provided in the vehicle, in the manner recommended by the vehicle manufacturer.
b. Passengers are limited to the number that can be safely restrained using the available number of seat belts. For travel by van, refer to University Policy B-30 for passenger limitations.
c. Drivers should continually assess their state of alertness and not begin to drive, or not continue driving, if they are fatigued. There are many factors that impact driver fatigue, all affecting drivers differently; but conditions such as hours without sleep, time of the day, road conditions, etc., should be all considered and monitored.
d. Only drivers meeting the qualifications set forth in Policy B-30 may drive the vehicle. All drivers must be appropriately licensed to drive the vehicle
- Travel by personal vehicle or privately leased vehicle
While the university may not be made aware of trips undertaken by students using their private vehicles, or vehicles privately leased by them, the university will publish the requirements of this policy in publications used by registered student organizations at SFA and will encourage their use in all travel undertaken by students for any trip governed by this policy. All drivers are encouraged to be appropriately licensed and the owner of the vehicle(s) is encouraged to maintain appropriate vehicle insurance as required by law.
Cross Reference: Tex. Educ. Code § 51.950; University Vehicles (Rental & 15-Passenger Vans) (B-30)
Responsible for Implementation: Vice President for University Affairs
Contact for Revision: Dean of Student Affairs
Forms: Student Travel Request Addendum
Board Committee Assignment: Academic and Student Affairs