Time Reporting/Timekeeping System (E-52N)
Original Implementation: Unpublished
Last Revision: July 19, 2011
This policy pertains to the reporting of hours worked and leave taken by non-exemptemployees, including student employees.Non-exempt refers to employees who are not exempt from the Fair Labor Standards Act.
Official time records are to be maintained for all non-exempt employees via the TimeClockPlus timekeeping system. It is the supervisor’s responsibility to instruct the employee on how and when to enter time worked and leave taken into the TimeClock Plus system. It is the employee’s responsibility to enter time worked and leave taken accurately and per the supervisor’s instructions. An employee is subject to disciplinary action, including termination, forany fraudulent time entered or failure to enter leave taken. It is the supervisor’s responsibility to verify and electronically certify through the approval process that entries accurately reflect time worked and leave taken for the applicable period. All entries and approvals must be completed by the due dates established by the Payroll Department. Instructional information about TimeClock Plus shall be posted on the Payroll Department website.
The work week begins at 12:01 a.m. on Saturday and ends at 12 midnight on Friday.Compensatory time and overtime are calculated based on the university workweek and in accordance with the Fair Labor Standards Act.See Overtime and Additional Compensation (E-36). Compensatory time, vacation leave, and sick leave may not be used prior to earning (or accruing) the leave.
Student employees are limited to 20 hours per week on combined Stephen F. Austin State University jobs, unless prior approval is obtained from the provost and vice president for academic affairs, and then may not exceed 40 hours per week under any circumstances. The 20 hour limit is not applicable during summers. The Departmental Approval to Work More Than 20 Hours form must be completed and submitted to the Office of Human Resources.
Cross Reference: Overtime and Additional Compensation (E-36)
Responsible for Implementation: Vice President for Finance and Administration
Contact for Revision: Controller
Forms: Departmental Approval to Work More Than 20 Hours
Board Committee Assignment: Academic and Student Affairs