Vacation Leave (E-53)
Original Implementation: Unpublished
Last Revision: April 19, 2011
Employees of the university, other than faculty with appointments of less than twelve months, shall, without deduction in salary, be entitled to a vacation in each fiscal year. SFA Charter School teachers are excluded from this policy. Additionally, this policy will not apply if alternative leave benefits were negotiated in a contract agreement with an employee. Additionally, employees excluded from this policy include those who do not work at least 20 hours per week for a period of at least 4.5 months or employees in positions that require student status. An employee will earn vacation entitlement beginning on the first day of employment with the state and terminating on the last day. Vacation with pay may not be granted until the employee has had continuous employment with the state for six (6) months, although credit will be accrued during that period. Such entitlement shall be earned as listed below:
| Employees with Total State Employment of: | Hours Accrued Per Month |
Maximum Hours to Carry Forward from One Fiscal Year to Next Fiscal Year |
|---|---|---|
| 0 but less than 2 years |
8 |
180 |
| 2 but less than 5 years |
9 |
244 |
| 5 but less than 10 years |
10 |
268 |
| 10 but less than 15 years |
11 |
292 |
| 15 but less than 20 years |
13 |
340 |
| 20 but less than 25 years |
15 |
388 |
| 25 but less than 30 years |
17 |
436 |
| 30 but less than 35 years |
19 |
484 |
| 35 and over years |
21 |
532 |
Vacation credit for the higher rate of accrual as shown on the chart above shall be given on the first calendar day of the month if the employee's anniversary date falls on the first calendar day of the month; otherwise, the increase will occur on the first calendar day of the following month.
Part-time employees are also eligible for annual leave, but their accrual rate and maximum annual leave carryover amounts are proportionate to the number of hours they work. For example, half-time employees earn and carry over annual leave at one-half and rate authorized for full-time employees.
The annual leave hours in excess of the maximum allowable carryover left at the end of a fiscal year shall be credited to the employee's sick leave balance. If the employee is on any type paid leave that extends into the following month, the accrual will not be posted until the employee returns to duty. An employee forfeits this accrual if he or she fails to return to duty.
Time during which any employee is excused from work because of holidays shall not be vacation.
If a state employee transfers directly from one state agency to another, they shall be entitled to credit with the newly employing agency for accumulated but unused vacation entitlement, provided that employment with the state is uninterrupted. A state employee who resigns, is dismissed, or departed from state employment shall be entitled to be paid for all vacation time duly accrued at the time of separation from state employment, provided the employee has had continuous employment with the state for six (6) months.
Vacation leave for -non-faculty employees must be approved in advance by the appropriate supervisor. Non-faculty employees must request vacation using the appropriate system access method designated by the Department of Human Resources. Every effort should be made to accommodate the vacation requests, but supervisors may request that such leave be taken during periods other than departmental peak work periods.
Cross Reference: Tex. Gov’t Code §§ 661.152-.153
Responsible for Implementation: Vice President for Finance and Administration
Contact for Revision: Director of Human Resources
Forms: None
Board Committee Assignment: Finance and Audit