Vacation/Sick Leave/Compensatory Time Reporting - Faculty and ExemptStaff Employees (E-54)
Original Implementation: Unpublished
Last Revision: July 19, 2011
This policy pertains to the requesting and reporting of leave earned and taken by faculty and exempt staff employees. Exempt refers to employees who are exempt from the provisions of the Fair Labor Standards Act.
Official leave records are to be maintained for faculty employees and exempt employees. It is the supervisor’s responsibility to instruct the employee on how and when to request and report leave. It is the employee’s responsibility to request leave and to accurately report leave, as per the supervisor’s instructions. An employee who fails to report leave taken is subject to disciplinary action.
Employees requesting leave should submit a written request to the supervisor in the format designated by the supervisor. The supervisor shall approve or disapprove the request. This form must be kept on file by each department and is backup to the on-line leave activity and balances.
Time taken cannot exceed the available balance. It is the department head’s (or assigned designee’s) responsibility to verify leave taken is entered in the online system and to verify/certify through the approval process that entries accurately reflect leave taken for the applicable period. All entries and approvals must be completed by the due dates established by the Payroll Department.
Vacation and sick leave earned will automatically be added to leave balances without any action by the employee or the department. Compensatory time earned and used must be submitted to the Payroll Department in the format and by the due dates established by the Payroll Department.
Employees can view their leave earned, used, and cumulative balances in Self-Service Banner through mySFA. Any discrepancies should be resolved with the Payroll Department immediately.
Cross Reference: None
Responsible for Implementation: Vice President for Finance and Administration
Contact For Revision: Controller
Forms: Varies by department
Board Committee Assignment: Academic and Student Affairs