Vehicle Repair and Maintenance (B-31)
Original Implementation: Unpublished
Last Revision: July 17, 2012
The Physical Plant Auto Shop is located at the grounds and transportation department on the corner of University Drive and Starr Avenue. The shop provides for complete repair and maintenance service for university-owned trucks, automobiles, and small equipment such as lawnmowers, chain saws, etc. The Physical Plant Auto Shop maintains an inventory listing of all university-owned vehicles and schedules annual maintenance inspections. Department heads are notified in writing by the manager of transportation that those vehicles in their charge are to be delivered to the auto shop for an annual inspection. The auto shop will conduct a complete and thorough preventive maintenance inspection and make any repairs necessary. Expenses incurred for service on departmentally owned vehicles will be charged to the department.
In the event of a breakdown of a university-owned vehicle off campus during normal working hours, the individual responsible for that vehicle should contact the transportation department at 468-5107 for instructions regarding repair. If the breakdown occurs after normal working hours, the individual incurring the breakdown should contact university police at 468-2608. The university police will notify the transportation department of location and nature of the problem. Transportation will determine if the repair is to be made by a garage or service center in the area of the breakdown or if the vehicle should be towed to campus. Transportation must authorize all off-campus repairs prior to any work being done. Expenses incurred for the repair of a departmentally-owned vehicle will be charged to the department.
Repair and maintenance of vehicles leased by the university is performed in accordance with the terms of the lease agreement.
Operators of university-owned vehicles are required by the Texas Government Code and university policy to report daily use of the vehicles. Reports are to be completed daily using a state of Texas Vehicle Use Report form. The monthly report must be completely filled out, signed, and sent to the manager of transportation by the fifth calendar day of the following month. The manager of transportation will report mileage to the state as required.
Departments failing to submit the required report(s) by the fifth calendar day of the month may be assessed a late penalty of $100 by the vice president for finance and administration.
Cross Reference: Tex. Gov’t Code § 2171.101 et seq.; Rental of University Vehicles (B-30)
Responsible for Implementation: Vice President for Finance and Administration
Contact for Revision: Director of Physical Plant
Board Committee Assignment: Building and Grounds