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Stephen F. Austin State University

FY14 End-of-Year Deadlines

Email reminders of the deadline dates will be sent to the purchasing e-mail list approximately 1 week before the deadline. If you are not subscribed to the purchasing email list, follow the instructions in the sidebar to the right.

These dates are subject to change.

REQUISITION ENTRY/APPROVAL DEADLINES

All department requisition approvals must be posted by the date shown.

July 11, 2014 5:00 P.M.
Requisitions Requiring Formal Written Solicitations
  • Includes goods or services on any FOP for amounts greater than $25,000 and not available through an existing contract
July 25, 2014 5:00 P.M.
Requisitions Requiring Informal Solicitations
  • Includes goods or services on any FOP for amounts from $5,000.01 to $25,000 and not available through an existing contract
August 15, 2014 5:00 P.M.
Requisitions For Items Available Through A Cooperative Contract, A State Contract, Or From A Proprietary Source
  • Includes goods or services on any FOP for any amount
August 22, 2014 5:00 P.M.
Requisitions Requiring No Solicitation Or Contract - LAST DAY TO ENTER REQUISITION USING FY14 FUNDS
  • Includes goods or services on any FOP for amounts equal to or less than $5,000

P-CARD TRANSACTION DETAIL ENTRY DEADLINES

August 15, 2014 5:00 P.M. thru August 31, 2014 Midnight
GRANT FUNDS EXPIRING 8/31/14: P-CARDS DEACTIVED AND NOT AVAILABLE FOR USE
August 22, 2014 5:00 P.M. thru August 31, 2014 Midnight
ALL FUND/ORGS: P-CARDS DEACTIVED AND NOT AVAILABLE FOR USE
August 29, 2014 Noon
Complete August Transaction Detail Entries
  • After August 29, if any August entries are not detailed the p-card will remain deactivated until the detail is completed.
  • This is outside of the 6-month tracking for completing detailing on time and is necessary to promptly close end-of-year.
September 3, 2014 5:00 P.M.
FY14 Charges Not Appearing On The September 3 Statement
  • All charges for which you have receipts dated prior to August 31 AND which HAVE NOT appeared on the 9/3/14 statement may be encumbered and funds carried forward ONLY IF the department has sufficient funds.
  • Advise the P-Card Coordinator no later than September 3, 2014 of unposted charges and amount to encumber.
September 15, 2014 5:00 P.M. Complete September 1-3 Transaction Detail Entries

INVOICE DEADLINES

September 3, 2014 Noon
STANDING ORDERS: Send All Invoices For Standing Orders to Accounts Payable
  • If a standing order expires 8/31/14, no encumbrances will be carried forward into FY15 unless there are known charges outstanding
  • Any invoices received after 9/3/14 for standing orders that expire 8/31/14 will be paid from FY15 funds
September 5, 2014 5:00 P.M.
ALL INVOICES: Send All Invoices payable in FY14 to Accounts Payable